Records Technician II - Sheriff's Department
About The Position
Leads staff in the receipt, processing, sorting, storing, inventorying, retrieving and delivering records in a centralized records maintenance, storage or archive facility for the Sheriff’s Department. As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor. Processes videos from body camera units and redacts sensitive, personal, and identifiable information such as individuals’ faces, physical addresses, medical information, and graphic content in order to protect individuals’ privacy and safety. Receives requests from law enforcement agencies, justice departments, the media, and the public for access to official information, reports, and records, and ensures material is released only to authorized personnel. Collects Arizona Crash Reports pertaining to traffic accidents on public roadways from deputies, checks that all mandatory information has been provided, captures information in the department’s database, and scans reports to be stored digitally. Takes delivery of impounded vehicles and arranges their storage. Liaises with vehicle owners, lien holders, law enforcement, attorneys, insurance and towing companies regarding the payment of towing, storage, and release fees, and releases vehicles to authorized persons on receipt of identifying documents such as valid a driver’s license, current vehicle registration, and proof of mandatory vehicle insurance. Accepts payments for information and services provided, issues official receipts, and deposits cash, checks, and other forms of payment at the bank. Maintains confidentiality and security of all records received, processed, stored, and encountered in the performance of duties.
Requirements
- Two years of experience performing files maintenance (either electronic or manual) in a centralized records maintenance, storage or archive facility. (Relevant experience and/or education from an accredited college or university may be substituted.)
- One year of experience with Pima County as a Records Technician I Sheriff's Department or similar level job classification performing file maintenance (either electronic or manual) in a centralized records maintenance, storage or archive facility.
- Valid driver license is required at time of application.
- Valid AZ driver license is required at time of appointment.
- The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
- Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
- Some positions in this classification may require satisfactory completion of a personal background investigation by law enforcement agencies.
- Some positions may encounter rodents, insects and mildew/fungus in handling of records and records boxes and while working in records storage areas.
- This position will require a post-job offer physical and/or drug screen.
Nice To Haves
- Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications.
Responsibilities
- Leads other staff in Records Technician I positions in the receipt, organization and maintenance of Sheriff’s Department records including, but not limited to written reports, photographs, videos, and audio recordings in physical and digital formats in accordance with state retention laws and department and county procedures
- Provides daily direction and guidance to the Records Technician I positions on behalf of or in the absence of the Unit Supervisor
- Provides input to Unit Supervisor for employee performance evaluation, and planning
- Processes videos from body camera units and redacts sensitive, personal, and identifiable information such as individuals’ faces, physical addresses, medical information, and graphic content in order to protect individuals’ privacy and safety
- Receives requests from law enforcement agencies, justice departments, the media, and the public for access to official information, reports, and records, and ensures material is released only to authorized personnel
- Collects Arizona Crash Reports pertaining to traffic accidents on public roadways from deputies, checks that all mandatory information has been provided, captures information in the department’s database, and scans reports to be stored digitally
- Takes delivery of impounded vehicles and arranges their storage
- Liaises with vehicle owners, lien holders, law enforcement, attorneys, insurance and towing companies regarding the payment of towing, storage, and release fees, and releases vehicles to authorized persons on receipt of identifying documents such as valid a driver’s license, current vehicle registration, and proof of mandatory vehicle insurance
- Accepts payments for information and services provided, issues official receipts, and deposits cash, checks, and other forms of payment at the bank
- Maintains confidentiality and security of all records received, processed, stored, and encountered in the performance of duties
Benefits
- The County requires pre-employment background checks.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
