Records Technician II - Sheriff's Department

Pima County•Tucson, AZ

5d•Onsite

About The Position

This position leads staff in the receipt, processing, sorting, storing, inventorying, retrieving, and delivering records in a centralized records maintenance, storage, or archive facility for the Sheriff’s Department. As defined under the Americans with Disabilities Act, this classification may include various tasks, knowledge, skills, and other characteristics. Work assignments may vary depending on the department’s needs. The role involves leading other staff in Records Technician I positions, providing daily direction and guidance, and offering input for employee performance evaluations and planning. A key responsibility is processing videos from body camera units and redacting sensitive information to protect privacy and safety. The position also handles requests for official information, reports, and records from various entities, collects and processes Arizona Crash Reports, and manages the intake and release of impounded vehicles, including liaising with relevant parties and collecting fees. Additionally, the role involves accepting payments, issuing receipts, and maintaining the confidentiality and security of all records.

Requirements

Two years of experience performing files maintenance (either electronic or manual) in a centralized records maintenance, storage, or archive facility. (Relevant experience and/or education from an accredited college or university may be substituted.)
One year of experience with Pima County as a Records Technician I Sheriff's Department or similar level job classification performing file maintenance (either electronic or manual) in a centralized records maintenance, storage, or archive facility.
Valid driver license is required at time of application.
Valid AZ driver license is required at time of appointment.
Successful candidates will be subject to a 39-month DOT Motor Vehicle Record review.
The County requires pre-employment background checks.
Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
This position will require a post-job offer physical and/or drug screen.

Nice To Haves

Experience in redacting sensitive information.
Experience with Axon and Adobe applications.
Experience with/knowledge of the statutes specific to law enforcement records.

Responsibilities

Leads other staff in Records Technician I positions in the receipt, organization, and maintenance of Sheriff’s Department records, including written reports, photographs, videos, and audio recordings in physical and digital formats.
Provides daily direction and guidance to Records Technician I positions on behalf of or in the absence of the Unit Supervisor.
Provides input to the Unit Supervisor for employee performance evaluation and planning.
Processes videos from body camera units and redacts sensitive, personal, and identifiable information such as individuals’ faces, physical addresses, medical information, and graphic content.
Receives requests from law enforcement agencies, justice departments, the media, and the public for access to official information, reports, and records, and ensures material is released only to authorized personnel.
Collects Arizona Crash Reports pertaining to traffic accidents on public roadways from deputies, checks for mandatory information, captures information in the department’s database, and scans reports for digital storage.
Takes delivery of impounded vehicles and arranges their storage.
Liaises with vehicle owners, lien holders, law enforcement, attorneys, insurance, and towing companies regarding towing, storage, and release fees.
Releases vehicles to authorized persons upon receipt of identifying documents such as a valid driver’s license, current vehicle registration, and proof of mandatory vehicle insurance.
Accepts payments for information and services provided, issues official receipts, and deposits cash, checks, and other forms of payment at the bank.
Maintains confidentiality and security of all records received, processed, stored, and encountered.