Records Support Clerk

Hearing and Speech Nova Scotia • Halifax, NS

4d • Onsite

About The Position

Hearing and Speech Nova Scotia (HSNS) is seeking two temporary, full-time Records Support Clerks to assist with a document scanning and filing project. This role involves reviewing, scanning, and organizing physical documents into an electronic filing system, ensuring proper categorization. The successful candidate will also provide general administrative support to the HSNS team. This position is ideal for individuals currently enrolled in Speech-Language Pathology, Audiology, or related programs, or those seeking experience in administrative and records management tasks. HSNS is an inclusive employer committed to diversity, equality, and reconciliation, aiming for a workforce representative of the people they serve.

Requirements

• Strong attention to detail and excellent organizational skills.
• Critical thinking skills to assess and categorize documents for scanning.
• Ability to work independently with minimal supervision.
• Strong communication skills, with proficiency in written and spoken English. (If English is not your first language, further documentation may be required.)
• Good interpersonal skills to interact effectively with clients and professionals.
• Good organizational/workload management skills
• Proficient in Microsoft Office.
• Ability to handle confidential information with discretion.

Nice To Haves

• Enrollment in Speech-Language Pathology, Audiology, Office Administration, business, or related education program (preference will be given to those currently enrolled).
• Previous experience with scanning, filing, or document management.
• Familiarity with office administration tasks and general office equipment.
• Ability to work efficiently both independently and in a team environment.
• Ability to communicate in languages other than English

Responsibilities

• Provide support to the Hearing and Speech Nova Scotia team, including Finance and Operations staff, Managers, Directors, and the CEO.
• Assist with organizing, maintaining, and categorizing resources and documents for scanning and digital filing.
• Perform scanning of physical documents, ensuring accurate categorization and preparation for conversion into the electronic filing system.
• Support the coordination of site operations, ensuring an efficient and welcoming environment for staff.
• Maintain confidentiality and care of sensitive documentation throughout the scanning and filing process.
• Provide additional administrative assistance as needed to support the team’s ongoing projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed