Records Specialist

City of Cibolo•Cibolo, TX

5h•$19 - $28•Onsite

About The Position

The City of Cibolo is seeking a highly motivated Records Specialist to join our team. The purpose of this position is to act as a lead worker and support specialist in support of the Police Records Section and is responsible for completing complex clerical work in the functions of a Records Clerk; organizational tasks and duties, preparing statistical data, researching and implementing technology; processing open records request; maintain police records; proper use of various law enforcement technology and video redaction; process alarm permits; process animal registration and soliciting permits; and provide other clerical support as required. This is accomplished by revising and proofreading various documents and legal documents, reviewing and correcting reports; researching and obtaining criminal histories and other pertinent records; maintaining filing systems; issuing permits; managing cash; making daily deposits; and directing calls and persons to the correct departments. Other duties may include handling inventory, training new officers in records protocol, and handling ID badges. This role would also assist with any other duties as assigned by the Police Chain of Command. This role also promotes and exhibits the City’s core values in daily behavior – Professional Development, Accountability, Respect, Teamwork, and Integrity.

Requirements

Two or more years of experience in law enforcement.
High School Graduate or General Education Degree (GED)
Valid Texas Class C Driver's License
The candidate must never have been convicted, put on court-ordered community supervision, or probation for any criminal offense above the grade of Class B Misdemeanor or a Class B Misdemeanor within the last ten years from the date of the court order. Class A Misdemeanor Conviction, Deferred Adjudication, or Felony Conviction are permanent disqualifiers.
Must pass a Federal/National criminal background check and credit check.
Must be in compliance with the department’s drug policy.

Nice To Haves

TLETS Certification
NCIC/TCIC full access
INTERPOL
CJIS

Responsibilities

Performs advanced clerical duties in accordance with Cibolo Police Department policy and procedures, including data entry, record keeping, and preparing and processing documents; duties may vary according to job assignment.
Supports the relationship between the City of Cibolo and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors and City staff; maintains confidentiality of work-related issues and City information.
Assists with records management by taking calls and interacting with the public, transferring individuals to the correct extensions.
Transcribes and processes Officer reports, processes information requests and maintains files and database records; assists customers with payments, reports, applications and technical documents.
Preparing prosecution and arrest packets for local legal offices; reviewing police reports for completeness and accuracy, correcting reports as necessary to include criminal history information utilizing proprietary computer systems, creating cover sheets for case submissions, and sending affiliated paperwork to Texas Department of Public Safety.
Assisting the public and outside agencies through communication channels while representing the department with strict professionalism under frequently stressful and emotional situations.
Provides additional support to the department by handling inventory and processing requests for office supplies.
Assists investigations by obtaining criminal history records via proprietary computer system; contacting other agencies to obtain related information; running and distributing criminal information for patrols and court personnel; assisting warrant officer as necessary; and conducting driver license, license plate, and criminal history checks for the municipal court.
Performs analytical assessment and decision-making in clerical duties in accordance with policy and procedures, including data entry, record keeping, and preparing and processing documents; duties may vary according to job assignment.
Completes report requests and research assignments; assists customers with permit applications and technical documents; receives and tracks payments.
Maintains the confidentiality of all records and information.
Supports the departmental operations with regular and timely attendance.
Supports the relationship between the City of Cibolo and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
Perform all other duties as assigned.