Records Specialist - Sheriff's Office

Rice County • Faribault, MN

5d • Onsite

About The Position

The Records Specialist maintains a variety of police records and files in an updated and accurate status to ensure they are accessible for information as requested. Performs a variety of clerical and administrative work for Investigations, the Jail Administrator, Correctional Officers, Deputies, and law enforcement administration. Transcribes confidential electronically recorded interviews for major crimes and internal investigations. Maintains professionalism with the public.

Requirements

• High school diploma
• One to three years of clerical experience, or equivalent
• Proficiency in MS Excel and PowerPoint applications
• Knowledge of Minnesota Data Practices Act

Nice To Haves

• Post-secondary training or associate's degree in business administration or office support.
• Experience with state computer database CJIS/NCIC and Access database computer program.
• Knowledge of law enforcement and court system.
• Knowledge of Minnesota Data Practices Act.

Responsibilities

• Prepares and maintains police records and reports.
• Compiles statistics and provide periodic reports and a year-end report.
• Operates the MINCIS and NCIC computer systems.
• Responds to inquiries from citizens, employees and others; and refers when necessary to appropriate persons with public and assists with their requests.
• Serves as cashier and receives payments for records; balances cash drawer weekly.
• Processes requests from the public, attorney’s offices, social services, corrections, media, probation, insurance companies and HRA.
• Maintains records in assigned area to ensure timely accessibility.
• Assists as needed in civil process clerical duties, evidence, and administrative assistant duties; provides administrative support to Investigations and the Jail Administrator.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED