Records Specialist- Sheriff's Office

Fort Bend County•Richmond, TX

8d•Onsite

About The Position

Fort Bend County is seeking a Records Specialist for the Sheriff's Office. This role involves inputting and transferring reports into a computer database, preparing records for scanning and archiving, and assisting the public and law enforcement personnel. The position also handles incoming mail, fax, and NCIC/TCIC inquiries, maintains filing systems for official records, manages a cash fund, prepares TLETS validations and computer merges, and fulfills information requests for subpoenas and open records. The Records Specialist will also participate in emergency management activities during a local state of disaster as directed.

Requirements

U.S. Citizen or U.S. Permanent Resident
High School Diploma/GED
Six months job related experience
Good computer and typing skills.
Working knowledge of database software.
Good verbal and written communication skills along with bookkeeping and organizational skills.
Good interpersonal skills and the ability to deal effectively with the public, other employees, and elected officials.
Ability to prioritize own work.
TCIC/NCIC Less than Full Access within first year of employment.
Valid Texas Driver's License
Must schedule and pass the required Nelson-Denny (Reading Comprehension and Vocabulary) Test prior to moving forward in the hiring process.
Must contact the Sheriff’s Office Human Resources to schedule the test before proceeding.

Responsibilities

Inputs and transfers reports and supplements into computer database.
Prepares records for scanning and archiving.
Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person.
Answers incoming mail, fax and NCIC/TCIC for inquiries on reports and background checks.
Files and maintains filing system for all official accident, case and jail records for the department; Maintains security for all records.
Maintains cash fund and prepares weekly cash deposits.
Prepares TLETS validations.
Prepares computer merges.
Prepares information requested in subpoenas for court appearances and information requested in Open Records Request.
Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.