RECORDS SPECIALIST III

MVA Attorneys • Charlotte, NC

29d • Onsite

About The Position

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more
than 400 attorneys and professionals, is seeking a Records Specialist III to
join its Charlotte, NC office. The role will be responsible serving as a subject
matter expert in records and transport operations. The Records Specialist III
leads retention/destruction, electronic records, and large-scale projects,
ensuring compliance with firm policies.

Requirements

• High school diploma required, Associate’s degree preferred.
• 5+ years of records management experience, preferably in a law firm.
• Demonstrated leadership skills – ability to train, mentor, and lead projects.
• Must have the ability to lift files and boxes up to 30 lbs. using a hand truck or cart.
• Must have a working knowledge of Microsoft Office Suite.

Nice To Haves

• Associate’s degree

Responsibilities

• Lead retention & destruction initiatives, including preparing attorney reports, monitoring responses, and coordinating with vendors.
• Manage major projects like client file transfers, office cleanups, and relocations.
• Serve as the go‑to expert for escalated physical and electronic records issues.
• Oversee firm‑wide inventories across office files, high‑density storage, and secure vault areas.
• Train, mentor, and provide quality control to Specialists I & II across imaging, retrieval, indexing, and transport workflows.
• Recommend and implement process improvements that boost efficiency and compliance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees