Records/Office Services Clerk

ATKINSON ANDELSON LOYA RUUD & ROMO APC•Sacramento, CA

6d•Onsite

About The Position

This role involves a combination of records management, office services, and reception support duties within a law firm. The Records/Office Services Clerk will be responsible for organizing, storing, and managing physical and digital files, maintaining office supplies and equipment, handling phone calls and mail, and providing general administrative support to ensure the smooth operation of the office.

Requirements

High School Diploma
Stellar attendance and punctuality
Excellent attention to detail and problem solving skills
Ability to type 40 wpm
Ability to multitask
Ability to categorize and file documents in sequential order
Ability to type, read, and write to input data into the Records Management software
Proficiency in use of standard office equipment such as computers and photocopiers
Adequate knowledge of MS Office Suite which includes Word, Excel, and PowerPoint
Ability to organize and prioritize workflow by maintaining assignments from multiple people while maintaining your daily duties
Ability to represent the firm in a positive and professional manner
Interpersonal skills to communicate verbally and by telephone in a professional manner with clients, attorneys, vendors, and staff
Organized, hardworking, and team player

Nice To Haves

Prior knowledge with document management systems

Responsibilities

Organize, record, index, and store material and files relating to attorney notes, correspondence, memoranda, pleadings, discovery and other documents
Open new matters and create new files using RM software (Interwoven)
Re-shelve files in file areas as needed
Close files and send files to storage
Assist secretaries with printing/organizing documents to be filed
Answer and direct phone calls using a multi-line telephone system
Monitor the office’s doorbell system to answer the door
Review and respond to emails promptly
Daily review the office’s calendar to access and prepare for office needs
Maintain large and small photocopiers daily by stocking paper, monitoring toner levels, and checking for errors
Track postage meter usage and maintain funds
Track, stock, and maintain office supplies in two workrooms and each printing station in the office
Provide general hospitality services (e.g., greeting guests, offering water, making coffee, etc.)
Escort and direct vendors around the office
Assist with large printing, organizing, and mailing projects
Provide support to office manager, attorneys, and legal assistants for routine administrative tasks
Retrieve, open, date stamp, and distribute mail; drop outgoing mail
Arrange for outgoing overnight packages
Arrange interoffice package deliveries to other AALRR offices
Order food/beverages for office lunches and meetings (and clean up)
Stock and clean the office’s kitchens
Retrieve and forward faxes to attorneys and legal assistants
Prepare conference rooms for meetings (and clean up)