Records Management Specialist

NATIONAL COMMISSION ON CERTIFICATION OF PHYS•Johns Creek, GA

2d•Remote

About The Position

As the Part-Time Records Management Specialist, you will be responsible for overseeing the rules, policies, and procedures that support the creation, capture, management, preservation, retention, and disposition of comprehensive, reliable, and authentic business records for NCCPA and its supporting organizations. This part-time position manages the Records Management Program and partners with internal stakeholders to ensure records management practices remain compliant with internal policies, legal requirements, industry standards, and NCCPA’s operational needs.

Requirements

A bachelor’s degree.
A minimum of three years of experience in records management.
Experience with electronic document and records management systems and tools.
Experience with database management systems.
Ability to manage records management processes in alignment with internal policies, legal requirements, and industry standards.
Strong time management and organizational skills with exceptional attention to detail.
Ability to manage multiple projects, deadlines, and documentation processes effectively.
Strong interpersonal and communication skills.
Exceptional problem-solving, critical thinking, and analytical abilities.
Highly developed time management and organizational skills with strong attention to detail.
Ability to collaborate effectively with internal stakeholders, including staff, managers, and leadership.
Adaptability and professionalism in a fast-paced and evolving environment.

Nice To Haves

At least three years of experience in information governance.
Experience with Microsoft SharePoint.
Experience with Microsoft 365 data and retention solutions.
Certified Records Manager (CRM) or Certified Records Analyst (CRA) designation.

Responsibilities

Manage the Records Management Program, including maintaining records management policies and procedures.
Ensure record storage practices meet minimum security and protection requirements.
Process edit requests and maintain the NCCPA Retention and Disposition Schedule (RDS), including publishing updates as needed.
Implement updates to the RDS, including monitoring, managing, and supporting metadata requirements.
Partner with internal stakeholders and Leadership Team members to provide input and recommendations related to records management practices and program improvements.
Provide records management support across NCCPA and supporting organizations, including overseeing records disposition processes and applying sensitivity labels to department records.
Collaborate with the Information Technology division on applicable information governance policies, procedures, and related initiatives.
Support records management training and guidance for staff across the organization.
Manage program reviews and audits, including preparing reports and updates for management and Leadership Team review.
Oversee and manage legal hold processes in alignment with organizational and compliance requirements.