Records Management Clerk I

Martin County Clerk of Court and Comptroller•Martin County Clerk of the Circuit Court and Comptroller - Courthouse, FL

4d•Onsite

About The Position

Under the direction of management, this position performs a variety of operations relating to the administrative functions and statutory responsibilities for the Clerk of the Circuit Court and Comptroller. This position requires the incumbent to communicate with co-workers, management, judges, elected officials, and the public in a courteous and professional manner.

Requirements

Minimum of a high school diploma or equivalency diploma
Knowledge of the functions and organization of the Clerk of Circuit Court and Comptroller office and of other county divisions, municipalities, and public agencies
Knowledge of business English, including spelling, grammar, and punctuation
Proficiency in Microsoft Office programs
Ability to work with a computer in a Windows environment
Ability to utilize scanning equipment
Ability to answer phones using standard office procedures
Ability to effectively communicate both orally and in writing
Ability to make sound independent judgments
Ability to effectively follow written and oral instructions
Ability to meet deadlines
Ability to communicate serious problems and important issues to management
Ability to thrive in a fast-paced environment where attention to detail and accuracy are of critical importance

Nice To Haves

A two-year or four-year degree from an accredited school is desirable
Special consideration will be given to applicants who are fluent in a secondary language

Responsibilities

Provide coverage for the information desk and online chat service
Greet customers and direct them to the proper division
Take messages for employees from customers when the employee is unavailable
Answer phone calls and direct them to the proper division
Assist with daily mail processes
Assist with public and court record requests
Process redactions in the court redaction program
Assist with the court records management and retention processes
Scan court documents to the corresponding case file and docket entry
Review images for legibility
Notify management of critical problems or issues relating to the department
Offer support with jury duty services as required
Perform other administrative office tasks as assigned
Maintain compliance with Rule 2.420, Public Access to and Protection of Judicial Branch Records as outlined in the Florida Rules of General Practice and Judicial Administration
Maintain compliance with Chapter 119, Florida Statutes and other statutory provisions
Maintain current knowledge of best practices, court rules, statutes, administrative code, regulatory, and legislative developments to ensure proper application to division practices