Records Management Analyst

Fidelity Canada•Vancouver, BC

2d•CA$85,000 - CA$101,000•Hybrid

About The Position

The Records Management Analyst acts as a subject matter expert within the Data Protection Office (DPO), supporting the enterprise Records & Information Management (RIM) and Data Governance program. The role ensures the effective lifecycle management of information assets—physical and digital—through classification, retention, protection, accessibility, and defensible disposition in alignment with regulatory obligations, corporate policies, and enterprise standards. This position strengthens compliance, operational resilience, and information governance maturity by collaborating with Legal, Privacy, Technology, Cybersecurity, and business units to ensure a consistent, auditable, and well-governed records environment. By ensuring that records are properly managed across their lifecycle, the role reduces legal, privacy, and cyber risks while enabling efficient business operations and supporting the organization’s commitment to safeguarding client and corporate information.

Requirements

College Degree (3-year program) or equivalent working experience
3 + years of experience in records management, information governance, data privacy, or related field.
Hands-on experience with records retention and disposition framework, records lifecycle management (physical + digital), enterprise systems (M365, SharePoint, records repositories)
Experience supporting regulatory compliance and audit activities
Strong knowledge of records management principles, lifecycle management, and data governance frameworks
Strong documentation and reporting capabilities
Able to work and develop practical solutions under pressure
Strong written and verbal communication skill
Good interpersonal and collaborative skill
Works independently from time to time and regularly handles non-routine situation
Exercises judgment to identify, diagnose, and solve problem
Solid understanding of data flows, technological environments, and operational processes
Experience with enterprise content and records management systems
Understanding of legal/regulatory requirements related to information governance.

Nice To Haves

Experience with data governance or privacy programs is an asset
Financial services or regulated industry environment is an asset
Exposure to vendor management (e.g., physical and digital archiving solutions) is an asset
Knowledge of financial services, products, processes, and industry is an asset

Responsibilities

Support the development of the enterprise RIM Framework and Program, including governance structures, operating model, control environment, and multi-year maturity roadmap aligned to Fidelity International and relevant regulatory and legal requirements.
Support the implementation and enforcement of the Records & Information Management Policy, Data Classification Standard, and retention/disposition procedures.
Maintain and enhance the enterprise Records Retention Schedule (RRS) and classification frameworks to ensure consistency and compliance.
Conduct periodic reviews of business unit practices to ensure adherence to retention, storage, and destruction requirements.
Work with business units to classify records based on sensitivity, confidentiality, regulatory requirements, and business value.
Map data flows, repositories, and storage locations to ensure traceability and lifecycle control.
Coordinate secure and compliant retention, archival, and destruction activities across physical and electronic repositories.
Act as a trusted advisor to business units on records management practices and tools.
Oversee third-party providers (e.g., physical and digital archiving solutions) to ensure service quality and compliance.
Deliver training and awareness programs on RIM policies, tools, and best practices.
Develop and maintain metrics, dashboards, and reporting (KPIs/KRIs) for leadership.

Benefits

Base Salary and Discretionary Performance Bonus: Total annual cash compensation (base salary plus target bonus) ranges from $85,000 to $101,000, based on experience and qualifications.
RRSP Contribution: After 6 months of employment, we invest in your future with an RRSP contribution—no employee matching required.
Flexible working arrangements - 100% remote, hybrid, and in office options
Competitive total compensation, including company contributions to your group RRSP without a matching requirement from you
Comprehensive health benefits that start on your first day, with 100% employer-paid premiums, that include up to $6000 annually for mental health services and therapy
Parental leave top-up to 100% of your salary for a period of 25 weeks
Up to $650 for home office equipment
Generous time off policy, including 2 paid days annually to volunteer at a charity of your choice
Diversity and inclusion programs, including an active network of Employee Resource Groups
Extensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required designation