Records Coordinator, Corporate Compliance

People•Williamsville, NY

4d•Onsite

About The Position

The position works in coordination with compliance team members with implementing the agency’s compliance program; responding to government audits, surveys, and inquiries; and representing the department as requested. Responsible for coordinating various agency records in accordance with agency policy, HIPAA Standards, and federal and state regulations.

Requirements

Associate’s degree or equivalent from two-year college or technical school
3 years related experience
Computer and communication knowledge or skills
Ability to organize and manage multiple projects
Working knowledge of developmental disabilities
Must have sound judgment, flexibility, and dependability

Nice To Haves

Equivalent combination of training and experience

Responsibilities

Ensure that confidential and potentially sensitive information is processed, stored, and utilized in accordance with agency policy, HIPAA standards, and applicable state and federal regulations and statutes.
Formulate and update policies as necessary related to records processing and retention.
Assist in obtaining required records in response to government audits, surveys, and inquiries.
Coordinate, monitor, and track requests for release of records.
Maintain inventory of archived records that have been processed through the Corporate Compliance Department.
Carry out the exclusion check process for all employees, independent contractors, vendors and the Board of Directors according to agency policy.
Monitor and manage the centralized Life Plan Process.
Carry out the HEALTHeLINK exception checks and maintain spreadsheet.
Maintain Corporate Compliance record keeping and filing system for Business Associate Agreements (BAA’s).
Maintain Corporate Compliance record keeping and filing system for program certifications and recertifications.
Respond to questions or issues from departments and programs in a timely manner.
Provide training and in-services and develop training material as necessary.
Represent department at meetings as requested.
Stay current on new compliance regulations and statutes.
Stay current with all required Agency and regulatory training.
Comply with all agency policies and procedures.
Other duties as assigned.