Records Compliance Specialist

Western New Mexico University•Mission, NM

10d

About The Position

Serves as the University’s primary point of contact for public records requests and manages the public records request process from receipt through final response, ensuring requests are coordinated, tracked, and processed in accordance with applicable laws, regulations, university procedures, and established timelines. Reviews responsive records to identify and redact confidential or exempt information in accordance with applicable federal and state laws and regulations. Coordinates with university departments and legal counsel, as appropriate, to facilitate timely, accurate, and legally compliant responses to public records requests. Manages records request tracking systems, documentation, and related records management activities to support records retention, preservation, retrieval, and compliance with applicable records management requirements. Coordinates records preservation activities, litigation holds, and related records retention efforts with Information Technology, legal counsel, and university departments, as appropriate. Coordinates records associated with subpoenas, legal matters, and public records requests, serving as the primary liaison among university departments, legal counsel, governmental agencies, and external requestors. Manages the University’s public records administration process, coordinating day-to-day activities and working with leadership on matters requiring additional review or final approval, as appropriate. Prepares, reviews, and coordinates correspondence, notifications, and related communications associated with public records requests, regulatory matters, and other assigned compliance activities. Manages the University’s governmental liquor licensing process, including coordination of regulatory applications, renewals, event requests, required documentation, and compliance with applicable state requirements. Provides administrative and operational support for assigned compliance-related programs and initiatives, including ADA administration and other compliance functions. Performs other duties as assigned.

Requirements

Experience managing public records requests.
Knowledge of applicable federal and state laws and regulations regarding public records.
Experience with records management activities, including retention, preservation, and retrieval.
Experience coordinating with legal counsel and university departments.
Familiarity with records request tracking systems.
Experience with litigation holds and records preservation activities.
Experience coordinating records associated with subpoenas and legal matters.
Experience managing governmental licensing processes.
Experience providing administrative and operational support for compliance programs.
Experience with ADA administration.

Responsibilities

Serves as the University’s primary point of contact for public records requests and manages the public records request process from receipt through final response, ensuring requests are coordinated, tracked, and processed in accordance with applicable laws, regulations, university procedures, and established timelines.
Reviews responsive records to identify and redact confidential or exempt information in accordance with applicable federal and state laws and regulations.
Coordinates with university departments and legal counsel, as appropriate, to facilitate timely, accurate, and legally compliant responses to public records requests.
Manages records request tracking systems, documentation, and related records management activities to support records retention, preservation, retrieval, and compliance with applicable records management requirements.
Coordinates records preservation activities, litigation holds, and related records retention efforts with Information Technology, legal counsel, and university departments, as appropriate.
Coordinates records associated with subpoenas, legal matters, and public records requests, serving as the primary liaison among university departments, legal counsel, governmental agencies, and external requestors.
Manages the University’s public records administration process, coordinating day-to-day activities and working with leadership on matters requiring additional review or final approval, as appropriate.
Prepares, reviews, and coordinates correspondence, notifications, and related communications associated with public records requests, regulatory matters, and other assigned compliance activities.
Manages the University’s governmental liquor licensing process, including coordination of regulatory applications, renewals, event requests, required documentation, and compliance with applicable state requirements.
Provides administrative and operational support for assigned compliance-related programs and initiatives, including ADA administration and other compliance functions.
Performs other duties as assigned.