Records Coordinator
About The Position
The Harris County Flood Control District (District) is seeking qualified candidates for the Records Coordinator role, responsible for overseeing the intake, processing, compliance, and documentation of all Public Information Act (PIA) requests in accordance with legal and regulatory requirements. This role acts as the District’s primary liaison for open records requests, ensures accurate and timely responses, and coordinates across departments to collect and redact records as needed. The coordinator plays a key role in promoting transparency while protecting sensitive information and provides backup administrative support to other critical roles, such as the Commissioners’ Court Coordinator.
Requirements
- Bachelor’s degree in Public Administration, Business Administration, Communication, Legal Studies, or related field from an accredited college or university.
- Five (5) years of progressive experience in public records management, legal compliance, governmental operations, or a related administrative or legal field.
- Valid Class "C" Texas Driver’s License.
- Excellent organizational, analytical, and time-management skills.
- Knowledge of the Texas Public Information Act and related compliance requirements.
- Strong written and verbal communication skills with attention to detail.
- Proficient in using databases, spreadsheets, and digital document management tools.
- Familiarity with legal and governmental documentation standards.
- Ability to work independently and collaboratively across departments.
- Skilled in handling sensitive information with a high degree of discretion.
Nice To Haves
- Experience with enterprise records tracking databases or workflow automation tools.
- Certification in Public Records or Records Management.
Responsibilities
- Support the PIO and receive, evaluate, and process all incoming PIA requests in compliance with state regulations.
- Monitor and track request deadlines to ensure timely fulfillment.
- Communicate with requestors to clarify requests, provide updates, and manage expectations.
- Collaborate with the County Attorney’s Office and the PIO to review responsive records, file exception requests with the Texas Attorney General, and apply appropriate redactions and ensure the confidentiality of sensitive or exempted information.
- Maintain comprehensive and up-to-date records in the request tracking system, primarily using the Harris County enterprise GovQA system.
- File and store documents in the district’s document management system as necessary.
- Support the Records Team with general administrative tasks, among others.
- Document approved agenda, court letters, historical records, and supporting documentation required for department projects and divisions.
- Maintain and organize Court action documentation.
- Record final agenda actions in internal District systems.
- Scan and upload documents into AppXtender and other relevant records management systems.
- Support the Agenda Team when needed as backup during Commissioners Court and support with agenda and RCA workflow processes.
- Assist with department or District projects, as needed.
- Attend seminars, conference workshops, re-certification, or other training programs.
- Assume additional responsibilities as required, adapting to the evolving demands, responsibilities, needs, and objectives of the District.
Benefits
- Salary to be discussed at interview
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
