Medical Records Coordinator

Elderwood•Burlington, VT

2d•$20 - $25•Onsite

About The Position

At Elderwood at Burlington, we believe that exceptional care depends on accurate, timely, and complete information. As a Medical Records Coordinator, you play a vital behind-the-scenes role in supporting resident care, regulatory compliance, and the smooth operation of our 150-bed skilled nursing and subacute rehabilitation facility. Your work ensures that clinical teams, administrators, and regulatory partners all have the information they need to deliver safe, high-quality care every day. If you're organized, detail-oriented, and passionate about supporting healthcare operations, this is a meaningful opportunity to make a real impact. As a Medical Records Coordinator, you will manage and maintain resident medical records to ensure accuracy, completeness, and compliance with all regulatory requirements. You will support census reporting, quality assurance initiatives, and documentation processes that are essential to both resident care and facility operations. This role requires strong organizational skills, attention to detail, and the ability to work closely with nursing, business office, and leadership teams. Behind every great care experience is accurate information that keeps teams aligned and residents protected. As a Medical Records Coordinator, your precision and organization directly support resident safety, compliance, and quality outcomes. If you're looking for a role where your attention to detail truly matters, we invite you to apply today. Join Elderwood at Burlington and help ensure our care stays connected, compliant, and exceptional.

Requirements

High School Diploma or equivalent required
Minimum of two (2) years of long-term care experience required
Strong computer skills, including Microsoft Office and database systems
Knowledge of medical terminology preferred
Education or training in medical records management leading toward RHIT certification preferred
Strong attention to detail, accuracy, and organizational skills
Ability to manage multiple priorities in a fast-paced healthcare environment
Excellent communication and teamwork skills
Commitment to confidentiality, HIPAA compliance, and regulatory standards
Ability to read, write, speak, and understand the English language at an intermediate or more advanced level

Nice To Haves

Knowledge of medical terminology
Education or training in medical records management leading toward RHIT certification

Responsibilities

Validate and maintain daily census information and submit census activity reports to the Business Office or designated departments
Submit required census reports to state agencies on a weekly or as-needed basis
Retrieve and manage monthly reports from CMS and other regulatory systems
Organize, review, and analyze medical records for discharged residents to ensure accuracy and completeness prior to filing
Prepare documentation and reports for Quality Assurance & Performance Improvement (QA & A/QAPI) initiatives
Maintain closed medical records, ensuring proper storage, accessibility, and compliant destruction per policy
Maintain physician/NP scheduling and assist with related coordination tasks
Manage role assignments for physicians and nursing staff within electronic systems (e.g., HPN or similar platforms)
Support regulatory compliance by ensuring documentation is accurate, timely, and audit-ready
Assist with investigations, audits, and record retrieval as needed
If applicable, supervise and support Medical Records Assistant(s), including onboarding, training, scheduling, evaluations, and performance oversight
Collaborate with interdisciplinary teams to ensure seamless communication and documentation flow