Records Coordinator

Akerman LLP•Tampa, FL

11d•Onsite

About The Position

Akerman LLP is seeking a Records Coordinator for its Tampa office. Under the direction from department management, The Records Coordinator will be responsible for the handling of Active and Inactive physical and electronic records for their office in accordance with firm policies and procedures. This is a full-time, in office position.

Requirements

Knowledge of Records Management principles, Records Retention principles & processes;
Knowledge of AI Tools (Microsoft Co-Pilot, Vincent AI or other AI tools)
Minimum of 3 years Legal Records Management experience or related college degree.
Strong computer and database skills; data analysis (previous experience utilizing legal-specific Records Management software applications (iManage Records Manager, LegalKey, for example);
Strong verbal and written communications skills.
Problem solver and a team player;
Able to lift boxes weighing approximately 35-50 lbs.
Available to travel to other office locations to work on special projects as needed.

Nice To Haves

Imaging/Scanning experience a plus.

Responsibilities

Processing of client/matter and firm administrative records in accordance with established policies and procedures.
Maintain central file room in an organized manner; regularly audit file room to ensure active records are properly stored and/or scanned into iManage,
Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite.
Assist with the closing of inactive matters and the disposition of expired records.
Assist with the analysis and disposition of eligible expired physical and electronic administrative and client/matter records, confirming all firm and Outside Counsel Guidelines are reviewed and complied with. Provide weekly status reports to the Records Manager and Director.
Assist department management with departing attorneys, collecting physical files for scanning, handling the transfer of both physical and electronic records in accordance with departmental procedures.
Attend departmental and team meetings, participate in knowledge-building activities, training webinars.
Assist with office cleanup projects, special scanning projects in other office locations, as needed.