Records Compliance Specialist

Westcliff University•Irvine, CA

5d•Hybrid

About The Position

What if your next job wasn’t just a role, but a place where you truly felt valued, inspired, and empowered? Imagine working for a company that’s dedicated to educating, inspiring, and empowering others, while fostering a family-like atmosphere that genuinely respects and appreciates every team member. Now, imagine that this company also offers: A flexible hybrid work schedule Strong, guiding values that drive everything we do Outstanding benefits to support your well-being The opportunity to make a meaningful impact every day Does that sound like a place where you’d thrive? If so, keep reading, because this is exactly what Westcliff University is all about. Here’s a glimpse of what makes our culture amazing: At Westcliff, we strive to be the best in all we do, celebrating and supporting each team member as we grow and succeed together. As a global leader in innovative education, we’re known for our transformative, tech-driven programs and our unwavering commitment to excellence and social responsibility. Our tagline – Educate. Inspire. Empower. – perfectly sums up our mission: to create opportunities for students and employees to achieve success through hard work and empowerment. By joining the Westcliff team, you’ll have the chance to leave your personal mark on a growing institution, helping us shape the future of education while being part of a supportive and innovative community. Ready to feel inspired and appreciated while making a real difference? Apply now, and let’s grow and succeed together!

Requirements

In-depth knowledge of higher education policies, regulations, and compliance requirements.
Strong organizational and analytical skills with meticulous attention to detail.
Effective communication skills, both verbal and written, with the ability to convey complex information clearly and accurately.
Collaborative mindset, able to work closely with various departments and stakeholders to achieve policy consistency.
Familiarity with oversight organizations, such as BPPE and WSCUC, and the ability to ensure policies align with their requirements.
Ability to stay current with regulatory changes and compliance standards in the higher education sector.
Proficiency in utilizing office equipment, computers, and relevant software applications for policy management.
Strong written, oral, and digital communication skills.
Proficiency with Google Suite and Microsoft Office.
Flexibility with working hours.
Bachelor's degree required.
2-3 years of experience in a role related to policy management or compliance within a higher education institution.

Nice To Haves

Familiarity with BPPE and WSCUC regulations preferred.
Prior experience in roles directly related to policy compliance preferred.

Responsibilities

Maintain the University catalog, ensuring accurate and up-to-date information on programs, courses, and academic policies.
Track and update policies following approval from the University Policy Committee, maintaining a comprehensive record of policy changes and revisions.
Work closely with the University Registrar to ensure consistency and accuracy in policies across all university documents and systems.
Process Satisfactory Academic Progress for all student populations
Ensure policies align with oversight organizations, such as BPPE and WSCUC, by staying abreast of regulatory changes and compliance requirements.
Collaborate with relevant departments to gather and disseminate information about policy updates and changes.
Conduct regular audits and reviews of policy documentation to identify discrepancies or areas for improvement.
Assist in the development and implementation of processes to enhance the efficiency and effectiveness of policy management.
Serve as a resource to university staff, faculty, and students on matters related to policies and compliance.
Participate in relevant committees or task forces related to policy development and compliance.
Contribute to the overall success of the Office of the Registrar by performing all other duties as required.