Records Clerk

City of Paducah • Paducah, KY

1d

About The Position

JOB RESPONSIBILITIES:
Under general supervision, performs clerical duties to prepare and maintain reports and records of the police department; types correspondence, routine forms, and other materials; prepares and redacts text reports for open record requests; processes financial transactions in coordination with the city Finance department; answers and routes incoming communications. Generally provides assistance to the public and department staff.

LLUSTRATIVE DUTIES:
Provides support staff functions for the department and supervisors.
Responds to requests for information from citizens and law enforcement agencies; photocopies records, reports, and documents.
Performs clerical tasks to assist in office administration; sorts and routes incoming mail; distributes outgoing mail; composes, types, copies, faxes, and files routine correspondence, memoranda, reports, forms, and other documents.
Maintains an administrative filing system; performs data entry
Utilizes computers to retrieve reports from local and state databases.
Performs redaction of text reports.
Processes daily intake of cash and credit card transactions for the Finance department.

Requirements

• Associate’s degree in business or office administration or related field with one (1) year of experience in the clerical field; or equivalent combination of training, education, and experience that evidences a comprehensive knowledge of general office practices and procedures, public relations, computer data entry, and filing.
• Ability to operate a computer keyboard and possess good communication skills.
• Must be able to lift up to 30 lbs.
• Must be able to operate a motor vehicle.
• Knowledge of office practices and procedures, basic computer applications, telephone etiquette, and public relations.
• Ability to organize, file, type proficiently, and answer a multi-line phone.
• Ability to communicate effectively in oral and written form; develop and maintain effective working relationships with co-workers, supervisors, and citizens; possess excellent interpersonal communication skills.
• Ability to draft, type, copy, and file letters, documents, and reports.
• Must possess excellent organizational skills and the ability to follow basic oral and written instructions.

Responsibilities

• Performs clerical duties to prepare and maintain reports and records of the police department
• Types correspondence, routine forms, and other materials
• Prepares and redacts text reports for open record requests
• Processes financial transactions in coordination with the city Finance department
• Answers and routes incoming communications
• Provides assistance to the public and department staff
• Provides support staff functions for the department and supervisors
• Responds to requests for information from citizens and law enforcement agencies
• Photocopies records, reports, and documents
• Performs clerical tasks to assist in office administration
• Sorts and routes incoming mail
• Distributes outgoing mail
• Composes, types, copies, faxes, and files routine correspondence, memoranda, reports, forms, and other documents
• Maintains an administrative filing system
• Performs data entry
• Utilizes computers to retrieve reports from local and state databases
• Performs redaction of text reports
• Processes daily intake of cash and credit card transactions for the Finance department

Benefits

• Full-Time Position
• Paid Time Off
• Medical, Dental, and Vision Insurance Offered
• Retirement Benefits
• Comprehensive Wellness Program Offered
• Life Insurance and Long-Term Disability Insurance Provided by the Employer
• Voluntary and Supplemental Benefits are Offered
• An Employee Assistance Program is Provided by the Employer
• Education Assistance Offered

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees