Records Clerk

City Of Humble•Humble, TX

2d•$20 - $27•Onsite

About The Position

The Records Clerk supports the police department as a custodian of records. This position is responsible for maintaining the department’s official records as required by law and municipal policy. The Records Clerk function is critical to the mission of the police department and requires someone with a high degree of expertise and competency as well as very detailed-oriented. The Records Clerk is exposed to information daily that is lawfully confidential and sensitive, and cannot be divulged to unauthorized persons.

Requirements

Must be a United States citizen
High school diploma or G.E.D. equivalent certificate
Minimum age requirement – 21 years of age
Must possess a valid Texas Driver’s License
Must be able to proficiently read, write and comprehend the English language
Must possess and maintain adequate visual acuity and hearing ability to read, write, hear, and speak clearly in person and by telephone
Must possess computer skills that allow one to efficiently utilize programs that relate to word processing and other needs as required by the department such as Windows, Microsoft Word, Excel, etc.
Must have at least two years experience working in a business office environment performing various clerical, administrative and secretarial duties
Must not have been convicted of any Felony or Class A Misdemeanor criminal offenses
Must not have been convicted of any Class B Misdemeanor offenses within the past ten (10) years and must not have been convicted of any crimes involving moral turpitude
Must have demonstrated a positive past work history with a good attendance record and be punctual
Must possess and maintain a good credit history and financial record
Must be able to pass a drug screening and physical abilities test
Must meet health standards not to pose a risk to the health or safety of others in the workplace, or to persons they come into contact with while in the performance of duty. This risk shall include infections or communicable diseases deemed a medical high threat, and also dysfunctional mental or psychological disorders. Assessment of risk to the health and safety of others will be based upon reasonable medical opinion and judgement

Nice To Haves

Two years experience in records management/police records management preferred

Responsibilities

Act as the custodian of records for the Humble Police Department and maintain such records as required by law and/or city and departmental policy
Conduct monthly validation of stolen vehicles, guns, missing persons and articles; verify data entered into national database and confirm monthly
Produce and enter monthly UCR Report data to track all monthly crime stats for the FBI
Verify RMS report data and property tables for accurate data input for UCR reporting
Maintain sex offender files through the DPS website
Produce statistical reports from RMS, JMS, CAD and Crystal
Produce monthly & quarterly crime stat reports for various business entities in Humble
Comply with open records requests received from attorneys and citizens
Comply with subpoenas received from courts
Maintain expunction compliance with court orders to expunge criminal records by removing all names, photos or records appearing in RMS, JMS, CAD, TXDEX and the storage facility
Duplicate documents and audio & video recordings as required from Coban and other storage systems as required
Act as liaison for city attorneys and the Attorney General’s office. Much of the information in records is lawfully confidential and information must be distinguished to prohibit release of sensitive information to the public
Act as liaison for the Harris County District Attorney’s office
Process offense and accident reports verifying and clearing errors
Conduct audits and correct issues relative to TCIC/NCIC and CJIS compliance
Conduct background checks for Federal Agencies, U.S. Military and generate letters for background checks on agency letterhead
Process paperwork for DWIs to DPS
Ensure juvenile fingerprint compliance
Quality control of CAD system to ensure that all reported cases are submitted timely and are properly disposed
Create canned and specialty in-house reports using Crystal Reports, CAD and Excel formats for statistical reporting as requested
Maintain records storage areas for hard copies/original report documentation in compliance with records retention requirements
Make county court appearances as required by subpoena
Answer incoming telephone calls, faxes, e-mails and walk-in traffic in the lobby related to records.
Assist with dispatch coverage in emergency situations as needed
Receive, presort and send e-mail alerts for all U.S. Mail and delivery packages received at the police department
Perform other duties as directed or assigned