Records Clerk

Ivy Tech Community College • Richmond, IN

1d

About The Position

GENERAL PURPOSE AND SCOPE OF POSITION: The Records Clerk provides data entry of course sections in the student information system (SIS) each semester and provides supportive services within the Registrar’s Office. There may be times when duties performed will be of a confidential nature, thus the utmost confidentiality will be required. MAJOR RESPONSIBILITIES: Provides detailed and accurate data entry of course section details into the SIS, using master course schedule spreadsheet and course section building guidelines. Updates course sections as necessary. Schedules rooms for courses and maintains master room information. Communicates with other departments regarding room scheduling needs. Maintains continual and open communication with program chairs on any discrepancies, issues, or missing information necessary to complete the course section entry. Maintains master course schedule spreadsheet. Issues official and unofficial student transcripts for walk-ins and mailed requests. Verifies indexed documents in the Banner Document Management System. May also scan and index documents as required. Assists with annual Grad Fair and Commencement. Performs other duties as assigned based on the needs of the department. Conducts all responsibilities within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. QUALIFICATIONS: High school graduate required; post-secondary education preferred. Proficient computer skills with accuracy. Knowledge of Excel required; other Microsoft applications preferred. Two years of clerical experience. Strong attention to detail and the ability to follow directions. Ability to work independently and in teams, with ability to keep information confidential. Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies. Ability to think critically, reason, and make sound judgments on how responsibilities are completed in compliance with college standards and guidelines. Ivy Tech is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include: Health & Wellness Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources Financial & Retirement Benefits All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings Educational Benefits Fee remission for employees, spouses, and legal dependents. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits. Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights. At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements. As Indiana’s only full-fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way. No matter your role, you’ll be valued, supported, and inspired because here, people come first. Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together. Join a team where your work matters. Discover your potential. Make your impact. Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures. To achieve this, it takes a community of over 6,500 employees in 75 locations. Competitive benefits and professional development programs The most advanced technologies in our classrooms and training facilities Collaborative and innovative culture with a focus on creativity and employee belonging Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace

Requirements

• High school graduate required; post-secondary education preferred.
• Proficient computer skills with accuracy.
• Knowledge of Excel required; other Microsoft applications preferred.
• Two years of clerical experience.
• Strong attention to detail and the ability to follow directions.
• Ability to work independently and in teams, with ability to keep information confidential.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies.
• Ability to think critically, reason, and make sound judgments on how responsibilities are completed in compliance with college standards and guidelines.

Responsibilities

• Provides detailed and accurate data entry of course section details into the SIS, using master course schedule spreadsheet and course section building guidelines.
• Updates course sections as necessary.
• Schedules rooms for courses and maintains master room information.
• Communicates with other departments regarding room scheduling needs.
• Maintains continual and open communication with program chairs on any discrepancies, issues, or missing information necessary to complete the course section entry.
• Maintains master course schedule spreadsheet.
• Issues official and unofficial student transcripts for walk-ins and mailed requests.
• Verifies indexed documents in the Banner Document Management System.
• May also scan and index documents as required.
• Assists with annual Grad Fair and Commencement.
• Performs other duties as assigned based on the needs of the department.
• Conducts all responsibilities within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Benefits

• Health & Wellness Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Financial & Retirement Benefits All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings
• Educational Benefits Fee remission for employees, spouses, and legal dependents.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED