Clerk, Records

Management and Training Corporation•San Bernardino, CA

10h•Onsite

About The Position

MTC is proud to operate the Inland Empire Job Corps Center in San Bernardino, CA, where staff provide quality services to local youth. The company values its professional and caring employees who are dedicated to improving people’s lives. The Records Clerk is responsible for clerical tasks, systems, and procedures related to student records administration in accordance with government and management directives.

Requirements

High school diploma or equivalent and one year experience
Must be able to lift up to 20 lbs
Experience with youth, excellent written and verbal communications skills and computer proficiency required
Valid driver’s license with an acceptable driving record, unless waived by management

Responsibilities

Prepare accountability forms, student records, student travel and clothing allowance forms, maximum benefit records, status reports, enrollment and separation forms in a timely manner
Operate computers with data processing software installed including OASIS, CIS, MS Office Suite, Outlook and internet search
Audit student record documents to ensure they meet data integrity requirements. Maintain data integrity logs. Report error to manager to make corrections as needed
Perform data control operations and make adjustments necessary to ensure CIS schedules are met and accurate
Prepare center information system (CIS) reports for distribution to appropriate departments as scheduled
Maintain files on department records, cards, forms and correspondence sent, received and/or requiring further action
Proofread records or forms; copy and data entry of needed information from one record to another, as required; file records in student official record folders according to department standards
Coordinate student transportation arrangements; ensure accountability and return, as appropriate of all transportation documents; conduct activities to retrieve transportation documents, audit logs and reports
Maintain, update and file all active and separated student records in accordance with directives
Maintain a safe and clean work area that models high standards for a work environment
Provide positive, quality customer services to students, staff and other center customers
Participate in student employability programs and activities
Support, promote, and enforce the Job Corps’ Zero Tolerance Policy
Promote the development of Career Success Standards by modeling appropriate behaviors, mentoring students where necessary and monitoring both positive and negative behaviors through interventions
Maintain accountability of students and property; adhere to safety practices
Cultivate and maintain a climate on center which is free of harassment, intimidation and disrespect to provide a safe place for staff and students to work and learn.
Perform other duties as assigned within his/her capabilities as determined by management