Records Clerk

Frederick County Local Government•Winchester, VA

14h•Onsite

About The Position

The Northwestern Regional Adult Detention Center is seeking a highly organized and detail-oriented Records Clerk to join their team. This role is crucial for establishing, maintaining, and securing inmate records. The Records Clerk will interact with staff, inmates, law enforcement, and the public, playing a vital part in the Detention Center's operations. This position is ideal for individuals who are resilient and can perform effectively in high-pressure environments.

Requirements

High school diploma or GED equivalent.
One (1) year of clerical and/or basic accounting experience.
Experience with various computer systems and programs, including associated printers, scanning equipment, copiers, fax machines, telephone systems, and calculators.
Ability to organize and prioritize multiple assignments, manage time effectively, and maintain accurate and detailed records.
Ability to learn and apply new processes and technologies.
Ability to comprehend and interpret written and electronic information.
Ability to communicate clearly and accurately in writing.
Ability to perform mathematical calculations and work with numerical data.
Ability to effectively use computers, software applications, and other digital technologies.
VCIN/NCIC certification necessary.

Nice To Haves

Demonstrate knowledge of State Statute codes, LIDS Inmate Data System (LIDS) codes, and Offender Management System (OMS) about LIDS.

Responsibilities

Receive, review, and maintain court-prepared and related documentation associated with inmate incarcerations, including commitment orders, court summaries, bond documentation, courts and charges pending, and release documents.
Send the proper individuals to court for bond hearings daily.
Independently prepare and maintain a caseload of inmate files and update computer information, including posting bond changes, future court dates, and entering sentences.
Prepare court lists; electronically scan inmate files after they are released and shred hard copies.
Work closely with the courts, probation office, other detention centers, and law enforcement agencies.
Prepare the weekend confinement schedules and contracts for inmates serving their sentences on weekends.
Prepare time computations of local sentences and send sentencing and incarceration credits for state sentences to the Department of Corrections.
Handle telephone calls.
Prepare releases and transfers to other jurisdictions.
Maintain certification to operate the Virginia Criminal Information Network (VCIN)/National Crime Information Center (NCIC) computer.
Testify in court when subpoenaed.
Work closely with the State Police in identifying and registering sex offenders.