Records Clerk - Juvenile Probation (Prescott)

Yavapai County Government•Prescott, AZ

13h•Onsite

About The Position

Under close supervision, performs general office and clerical work of moderate difficulty specific to the assigned department. This role involves a variety of clerical and office tasks, including handling incoming phone calls, assisting visitors, entering and retrieving data from computer database programs, maintaining filing systems, compiling data, preparing reports, keeping account and other office records, proofreading and coding, and coordinating the flow of clerical work with that of other departments/agencies. Assists with various tasks pertaining to records management, including receiving, sorting, filing, and retrieving forms, mail, and other documents. Performs other job-related duties as assigned.

Requirements

High school diploma or equivalent
A minimum of one (1) year of general office experience
Must possess a valid Arizona driver’s license
Knowledge of departmental clerical and office procedures, including various internal programs
Knowledge of various data processing systems
Knowledge of business English, spelling, grammar, punctuation, and composition
Knowledge of clerical office practices and procedures
Knowledge of research techniques and report writing
Knowledge of current Microsoft Office software
Knowledge of filing and recordkeeping
Ability to communicate effectively verbally and in writing and communicate orally in a face-to-face setting and by telephone with public and employees
Ability to establish and maintain effective working relationships with employees, other agencies, and the public
Ability to organize and adhere to detail
Ability to maintain records and prepare accurate reports
Ability to follow written and verbal instructions
Ability to develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public
Ability to keep management informed of key operating issues affecting the department
Ability to remain current in knowledge required to perform assigned duties
Ability to handle confidential matters and maintain discretion always
Ability to act with courtesy, tact, and diplomacy

Responsibilities

Performs a variety of clerical and office tasks, including handling incoming phone calls, assisting visitors
Entering and retrieving data from computer database programs
Maintaining filing systems
Compiling data
Preparing reports
Keeping account and other office records
Proofreading and coding
Coordinating flow of clerical work with that of other departments/agencies
Assists with various tasks pertaining to records management
Receives sorts, files, retrieves forms, mail, and other types of documents
Performs other job-related duties as assigned