Business Manager - Juvenile Probation (Prescott)

Yavapai County Government•Prescott, AZ

1d•Onsite

About The Position

Under minimal supervision, performs work of considerable difficulty developing and managing the daily business, and the administrative, personnel, financial and technology operations specific to the assigned department and acts for the department head on administrative matters.

Requirements

Associate’s degree in Business Administration, Management, or related field.
A minimum of five (5) years of progressively responsible relevant experience, to include two (2) years in a supervisory capacity.
An equivalent combination of directly related work experience and education may substitute for the degree requirement on a year-per-year basis.
Must possess a valid Arizona driver’s license.
Knowledge of terminology and procedures pertinent to the assigned department.
Knowledge of fiscal, budget, human resources, and administrative policies and procedures.
Knowledge of principles and practices of employee supervision, including selection, work planning, organization, performance review and evaluation, and employee training and discipline.
Knowledge of departmental clerical and office procedures, including various internal programs.
Knowledge of various data processing systems.
Knowledge of business English, spelling, grammar, punctuation, and composition.
Knowledge of research techniques and report writing.
Knowledge of Microsoft Office 365 software.
Knowledge of filing and recordkeeping.
Skill in management and supervision.
Skill in communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public.
Skill in organization and adherence to detail.
Ability to identify and investigate issues and develop corrective plans.
Ability to easily assimilate information from a variety of databases both to complete financial and personnel reports.
Ability to remain current in knowledge required to perform assigned duties.
Ability to handle confidential matters and maintain discretion always.
Ability to develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
Ability to keep management informed of key operating issues affecting the department.
Ability to act with courtesy, tact, and diplomacy.

Responsibilities

Supervises, manages, coordinates, trains, and evaluates the daily activities of assigned staff, which may include conducting staff meetings, evaluating staff's performance on a periodic basis, initiating and processing Employee Action Forms, reviewing and approving timesheets.
Organizes and coordinates operations in ways that ensure maximum productivity.
Designs and implements business plans and strategies to promote the attainment of department goals and objectives.
Maintains database information and tracking of various office functions.
Prepares and participates in on-going group and committee meetings.
Prepares reports for management.
Coordinates the preparation of reports of disbursements, special analyses, and information reports for management; presents recommendations for changes and/or improvements, monetary control, and adherence to budgets; may seek out and apply for alternative funding opportunities, monitor and ensure compliance with expenditure provisions and programmatic reporting requirements.
Develops or assists with the development and implementation of policies and procedures consistent with those of the department to ensure efficient and safe operation.
Develops and implements systems and processes to establish and maintain records for the unit or department.
Performs other job-related duties as assigned.