Recorders Clerk II - Recorder (Prescott)

Yavapai County Government • Prescott, AZ

4d • Onsite

About The Position

Under general supervision, performs work of moderate difficulty in the recording process. Major Duties, Responsibilities Analyze documents received that will become a permanent preservation of recorded documents through in-person public assistance, electronic means or US mail ensuring compliance with current recording standards Assist the public through email/phone/walk-in inquiries with researching recorded documents, generating certified copies, and completing the recording process Manage the multiple stages (e.g., recording, scanning, indexing, verifying) in the recording process for public viewing and mailing utilizing customized software database and general office equipment Calculate and collect recording and copy fees via cash, check and/or credit card; make correct change, balance end of day cash drawers Performs other job-related duties as assigned.

Requirements

• High school diploma or equivalent.
• A minimum of one (1) year of land title, real estate, or general administrative experience.
• Must possess a valid Arizona driver’s license.
• Comprehension and understanding of office policies, procedures, and state statutes with extreme attention to detail for each document type and statutorily required information
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public.
• Act with courtesy, tact, and diplomacy.

Responsibilities

• Analyze documents received that will become a permanent preservation of recorded documents through in-person public assistance, electronic means or US mail ensuring compliance with current recording standards
• Assist the public through email/phone/walk-in inquiries with researching recorded documents, generating certified copies, and completing the recording process
• Manage the multiple stages (e.g., recording, scanning, indexing, verifying) in the recording process for public viewing and mailing utilizing customized software database and general office equipment
• Calculate and collect recording and copy fees via cash, check and/or credit card; make correct change, balance end of day cash drawers
• Performs other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED