Recordation Specialist

Frederick County Government•Treasurer's Office - Frederick, MD

About The Position

The Recordation Specialist reviews financial and legal instruments and property transfer documents recorded in Frederick County, approving or rejecting documents to ensure compliance with recordation laws. The position is in the Treasury Department and receives supervision from the Treasury Manager and the Treasury Department Head. It is a non-exempt, full-time role scheduled for 40 hours per week, Monday through Friday, from 7:30 a.m. to 4:30 p.m. The position may require varied working hours for evening meetings and other departmental priorities.

Requirements

Associate’s degree in Accounting, Finance, or a legal field.
At least 2 years of experience in accounting, budgeting, or financial operations.
A Bachelor’s degree in Accounting, Finance, or a legal field may substitute for the listed education and experience requirements.
Knowledge of recordation tax laws and opinions from the Attorney General’s office.
Knowledge of Maryland, Frederick County, and municipal property tax law.
Knowledge of the recording process from origin through land records.
Basic knowledge of financial instruments and document types presented for recording.
Knowledge of Attorney General’s office updates and upcoming changes to recordation tax laws or procedures, including their process impacts.
Strong spoken and written English communication skills.
Ability to adapt to new or changing laws and interpretations of laws.
Ability to review recordation laws, affidavits, and documentation.
Ability to verify balances owed and collect those balances.
Ability to perform the essential functions of the position, with reasonable accommodations available as appropriate.
Availability for varied working hours when needed for evening meetings and other departmental priorities.

Nice To Haves

Work experience using the Simplifile E-Recording system.
Work experience in mortgage processing, title services, or real estate.
Experience working in a legal field focused on real estate transactions.
Experience working in a government agency handling tax collection.

Responsibilities

Review and analyze deeds and financial documents presented in the Treasury Department.
Calculate recordation tax due on financial instruments and property transfers.
Prepare mandatory tax status reports.
Interpret and explain property tax law.
Ensure outstanding taxes and other County charges are collected and paid before documents are processed.
Track property foreclosures to ensure processing within court-mandated timelines.
Calculate and process penalties relating to agricultural taxes.
Calculate payoff amounts for benefit assessment liens and communicate the information to affected parties.
Calculate and recapture State Homeowner Tax Credits, County Tax Credits, Agricultural Tax Credits, and/or exemption removals.
Receive and process payments of other revenues as necessary.
Assist customers by phone, email, postal mail, and in person with questions about recordation and payments made to the County.
Assist with daily record-keeping and reconciliation, including balancing cash drawers and daily closeout.
Perform other duties as required.

Benefits

11 days of vacation leave in the first year, increasing after 2 years of employment.
15 days of sick leave with unlimited annual carryover.
11 paid holidays and 2 additional floating holidays; 10- and 11-month employees may not receive all holidays.
Day-one coverage under comprehensive medical insurance plan options, including a County Health Savings Account contribution for employees enrolled in the high-deductible plan.
Dental, vision, and flexible spending benefits.
Employee Health Center offering no- or low-cost primary and urgent care.
County-paid group term life insurance equal to 2 times annual salary and an Accidental Death & Dismemberment benefit.
County- and employee-funded defined benefit pension plan, with vesting after 5 years of service.
Additional service credit for eligible previous public service, military service, and other qualifying service.
Employee Assistance Program and Employee Wellness Program.
Tuition reimbursement program.
Optional employee-paid Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, Hospital Indemnity Insurance, and Lifetime Benefit with Long Term Care plan.