Reconciliations Supervisor

City of New York•New York City, NY

7d•Hybrid

About The Position

The NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city. The Treasury and Payment Services Division oversees various financial operations, including payment processing, collections, and managing the city's cash balances. The Reconciliations Unit consolidates reconciliation activities across multiple divisions, focusing on reconciling bank accounts with FMS, vendor payment systems, and agency source systems. This role is for a dynamic, motivated, and detail-oriented individual to lead the Reconciliation Unit's operational team by supervising multiple Reconciliation Specialists who manage complex, high-risk bank to book reconciliations across DOF’s payment and banking ecosystem. The selected candidate will report to the Director of Reconciliations.

Requirements

Permanent in the Administrative Staff Analyst Civil Service title or permanent in a comparable Civil Service title eligible for a 6.1.9 title change.
Include Employee Identification Number (EIN) when applying.
Indicate permanent Civil Service title when applying.
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
OR A baccalaureate degree from an accredited college and four years of professional experience in the areas described in '1' above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in '1' above.

Nice To Haves

Detail-oriented individual
Dynamic, motivated
Mastery of MS Office (Excel, Access, Word, PowerPoint, Visio)

Responsibilities

Serve as the deputy lead for DOF’s centralized reconciliation function; oversee daily operations, ensure the accuracy and integrity of City revenue recording, and strengthen internal controls across DOF’s payment, banking, and financial management systems.
Manage a team responsible for reconciling bank accounts with FMS3, vendor systems, and agency source systems, and serve as a key liaison to internal and external partners.
Supervise multiple Reconciliation Specialists; set priorities, manage workload distribution, and ensure timely completion of reconciliations.
Actively participate in complex reconciliations, exception research, and issue resolution; model a roll up the sleeve's leadership style.
Oversee daily/weekly/monthly reconciliations across a portfolio of complex bank accounts; ensure accuracy, completeness, and compliance with Comptroller directives.
Demonstrate mastery of MS Office (Excel, Access, Word, PowerPoint, Visio); produce dashboards, workflows, presentations, and analytical reports.
Guide staff through exception research, vendor/bank escalations, and root cause analysis.
Prepare management reports for DOF senior leadership, Comptroller’s Office, OMB, and Treasury leadership.
Serve as liaison between DOF divisions, City agencies, banks, payment vendors, and technology partners.
Lead unit participation in year-end closing activities, ensuring compliance with Comptroller’s Directives.
Identify opportunities for automation, standardization, and workflow optimization; support system integration initiatives.
Coach staff with varying technical aptitudes; develop training materials and Standard Operating Procedure (SOP).