Receptionist

Cumming Management Group•New York, NY

21h•Onsite

About The Position

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless! Zubatkin Owner Representation (“ZOR”), a Cumming Group Company was established in 1994 and primarily serves not-for-profit organizations, including museums, performing arts, educational and religious institutions, across the East Coast of the United States. The focus of our practice is to assist in the strategic planning, design, and construction of capital projects. Our diverse portfolio spans all aspects of a project’s development – from initial real estate analysis, master planning and programming through design, construction and move-in – for both new construction and renovation and expansion projects. We are seeking an engaging and professional Receptionist to be the face of the company. The Receptionist / Administrative Assistant is a pivotal role in supporting the smooth operations of the office and contributing to the overall success of the team. This individual will not only welcome clients and guests but will also play an integral role in supporting our team with administrative tasks, facilities management, and meeting preparation. The ideal candidate is a proactive and organized individual with strong customer service skills, capable of handling multiple responsibilities and maintaining a professional environment. This dynamic position involves maintaining office supplies and ensuring a welcoming environment for both employees and visitors. As the face of the organization, the Receptionist / Administrative Assistant plays a critical role in fostering a positive, inclusive, and high-energy work culture while contributing to the efficiency of the team and the growth of the organization. We believe in fostering a welcoming and supportive workplace, and we look forward to adding a dedicated, proactive receptionist to our team who will enhance our professional image and provide valuable support to both our clients and team members.

Requirements

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask, prioritize tasks, and meet deadlines with minimal supervision.
Strong attention to detail is crucial to success in this role.
Exceptional verbal and written communication skills.
Must interact with all levels of internal staff and external stakeholders in a professional, courteous, and effective manner.
Ability to approach problems logically, offering solutions that support the team’s needs.
Comfortable working in a fast-paced, ever-changing environment and able to handle a variety of tasks concurrently.
At least 2 years of experience in a receptionist or support role in a fast-paced environment.
Experience in greeting guest and handling administrative responsibilities.

Nice To Haves

Familiarity with Concur or document management systems is highly desirable but not required.
High school diploma or equivalent or relevant certifications in office administration or a related field is preferred.

Responsibilities

Greet and welcome all visitors and clients in a friendly and professional manner, directing them to the appropriate department or individual.
Answer incoming calls, directing them to the appropriate personnel, and taking clear messages when necessary.
Assist clients and team members with various requests, ensuring smooth coordination of meeting logistics, office supplies, and other administrative tasks.
Liaise with facilities and maintenance teams for office repairs or issues, ensuring the office environment is well-maintained.
Assist with the preparation of meeting rooms, including setup, catering orders, and ensuring all necessary materials are available.
Provide clerical support such as document preparation, filing, and maintaining organized records as needed by the team.
Maintain cleanliness and order in the reception and kitchen areas. Ensure common areas are stocked with essential office supplies and place weekly supplies and grocery orders.
Willingness to take on new responsibilities and adapt to evolving organizational needs.
Receive and distribute incoming mail, deliveries, and faxes in a timely and organized manner.