Part Time Receptionist

Byline Bank.•Oak Park, IL

2d•Onsite

About The Position

The Receptionist is responsible for providing day-to-day administrative support by answering and directing incoming calls. This role is also responsible for greeting visitors and directing clients and visitors to appropriate individuals in a friendly, professional and efficient manner.

Requirements

High school diploma or equivalent required.
1+ years of receptionist experience.
Exceptional verbal, written and interpersonal communication skills and the ability to communicate effectively with individuals across all levels of an organization.
Excellent customer service skills.
Positive self-starter with proactive approach, excellent time management and prioritization skills.
Strong calendar management skills, including coordination of complex executive meetings.
Proven ability to handle confidential information with discretion, and execute with a high level of confidentiality, and integrity.
Exceptional organizational, and problem-solving skills with high attention to detail capabilities.
Expert level written and verbal communication skills with the ability to communicate clearly, succinctly, and effectively.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Highly resourceful team-player, with the ability to also be extremely effective independently
Adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Proficiency in MS Office Suite.

Responsibilities

Monitors and screens incoming phone calls and direct calls to the appropriate individual / department.
Greets visitors and directs individuals to the correct destination.
Maintains and monitors the visitor log.
Provides general clerical and administrative support to management and other headquarters staff.
Schedules appointments, organizes meetings and maintains conference room schedule.
Performs various clerical duties and responsibilities to support the Bank’s operations.
Prepares letters, document mailings, sorts incoming mail, and packages while notifies appropriate department.
Acts as a communication liaison between the bank’s offices and other divisions of the building, including housekeeping, coordination of maintenance and repair of office equipment, etc.
Ensures the common areas in office premises are equipped with required office supplies as appropriate.
Assists in the ordering, receiving, stocking and distribution of office supplies.
Ensures cleanliness and orderliness in the reception area.
Reports any security-related matters to Security as needed.
All other duties as assigned.