Receptionist | Corparte Office

HCF Management, Inc.•Lima, OH

21d•Onsite

About The Position

Responsible for a variety of administrative functions to assist the Executive Assistant/Operations. All tasks require a high degree of confidentiality.

Requirements

High School diploma required.
Must be proficient in Microsoft Office programs (e.g. Word, Excel, and PowerPoint).
Ability to take action and achieve results through others
Commitment to HCF Family of Companies Vision, Values, and Purpose
Must be able to complete performance requirements independently while using good judgment as well as have the ability to harmoniously work with others
Must be able to read, write and understand the English language

Nice To Haves

College and/or vocational administrative schooling desired.
If you've had a job or experience in a position with similar goals and responsibilities, we'd love to connect with you.
Compassionate, team players, social, trustworthy and service-minded.
Self-motivated, dependable, ethical, and ready to jump in and provide outstanding care and customer service to our residents.

Responsibilities

Maintains positive customer relations when answering the telephone or when greeting visitors.
Responsible for sorting and distributing daily mail.
Maintains and coordinates the Home Office meeting calendar, including reservation and scheduling of shared conference rooms and common meeting spaces.
Coordinates meal and refreshment services for company meetings, luncheons, and Home Office events, including ordering, delivery, and setup.
Prepares and sets up conference rooms and common meetings spaces for meetings, trainings and events.
Orders and maintains inventory of Home Office supplies, including office and breakroom supplies, ensuring adequate stock levels.
Coordinates cleaning and vending services for the Home Office, including vendor communication and issue resolution.
Provides administrative support to Home Office departments and team members as needed.
Assists the Executive Assistant with administrative tasks, projects, and daily operational support.
Helps ensure the Home Office environment is organized, professional, and operationally effective.
Perform other duties as assigned.