Historical Preservation Receptionist

Sac and Fox Tribe of Iowa•Tama, IA

6h•Onsite

About The Position

The Historical Preservation Receptionist will be responsible for managing the front desk operations of the Historical Preservation department. This role involves handling correspondence, visitors, scheduling, and administrative tasks to support the staff and ensure smooth departmental functioning. The position requires strong organizational skills, proficiency in office software, and excellent communication abilities to interact effectively with the public and staff.

Requirements

High school diploma or G.E.D. and two years of secretarial experience OR an equivalent combination of education and experience.
Knowledgeable and proficient in PC word processing, spreadsheet, Internet and email, as well as presentation and publishing software.
Excellent verbal and written communication skills.
Pleasant disposition and the ability to meet and communicate with the public with tact, discretion and diplomacy.

Responsibilities

Receive, log, and route correspondence and visitors to the appropriate staff.
Track appointments and meetings; maintain staff calendars.
Prepare documents for staff and mail and/or file accordingly.
Set-up and maintain files.
Assist with preparation of budget, monitor expenditures, process purchase orders and requests for payment as necessary.
Make travel arrangements for staff as requested.
Take and prepare minutes of staff meetings.
Research educational articles and information for the newsletter and/or community education sessions.
Order and maintain program equipment and supplies, utilizing bid process when necessary.
Assist with information gathering and tabulating data for needs assessment.
Other duties as assigned.