Receptionist

Burr & Forman•Charleston, SC

3h•Onsite

About The Position

The Charleston, SC office of Burr & Forman LLP seeks a receptionist to work 8:30 am to 5:00 pm Monday through Friday. This role will greet guests and visitors at the front reception area and direct them to the appropriate destination of meetings. Tasks include, answering the telephone, directing inquiries to appropriate personnel, and taking and forwarding messages. The ideal candidate will communicate clearly, effectively, and in a pleasant manner while engaged with individuals on the phone and with visitors in the office.

Requirements

A high school diploma or equivalent and relevant office experience are required
Previous work experience in an office setting is required
Punctuality, professional image, and pleasant, professional telephone voice are a must
Strong verbal and written communication skills and attention to detail
Proficiency in MS Word and Outlook are required
Highly organized, detail-oriented, and proactive, with a desire to take ownership as a contributing member of the team
Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations

Nice To Haves

a college degree is preferred
proficiency in MS Excel is a plus

Responsibilities

Handle all front desk receptionist duties including answering multiple phone lines, screening and directing incoming calls, greeting and welcoming clients and visitors, and directing guests to appropriate destinations
Schedule conference room meetings, manage conference room calendars, and maintain reception area and conference room appearances
Coordinate orders such as catering for meetings, monthly birthday celebrations, and flowers and gifts for special occasions
Coordinate Lunchbox program for the Charleston office
Receive and distribute mail and hand deliveries
Keep track of and order office supplies
Submit requests for office maintenance and repair
Assist attorneys and team members with preparation of meetings, hearings, depositions, and trial
Enter and/or edit time and billing of attorneys and other timekeepers
Enter and/or edit expenses of attorneys; organize receipts and prepare expense reports and requests for reimbursement
Scan and label documents into the firm’s document management system
Open and close client matters
Assist with other administrative functions, including but not limited to preparing routine letters, memos, and spreadsheets; mailings; proofreading; and organizing client documents and files
Other essential duties as assigned