Front Office Receptionist

Aston Carter•Huntington Beach, CA

5d•$21 - $25•Onsite

About The Position

The Receptionist provides administrative support and serves as the first point of contact for visitors. This role is responsible for greeting guests, maintaining office supply inventory, and coordinating with facility vendors to ensure smooth day-to-day operations.

Requirements

1-2 years of front desk or administrative support experience.
Proficiency in Microsoft Office.
Strong customer service skills to serve as a good face for the company.
Excellent written and verbal communication skills.
ITAR compliance is required due to the aerospace facility.

Nice To Haves

Friendly and presentable personality as the first face visitors see.
Proactive in finding tasks during downtime.

Responsibilities

Coordinate visitor meetings, parking arrangements, and conference room setup; support the Office Manager with ordering food, supplies, and other materials as needed.
Ensure compliance with site security protocols by managing visitor registration, badging requirements, and escort coordination, including ITAR checks.
Greet and assist visitors upon arrival, connect them with the appropriate host, and facilitate introductions to their designated site contact.
Manage office supply inventory, including distributing supplies, monitoring usage levels, submitting purchase requisitions, and coordinating ordering, receiving, and stocking with the Office Manager.
Maintain site breakrooms and kitchen areas to ensure appropriate inventory levels and cleanliness standards are met.
Process incoming mail and deliveries by receiving, sorting, forwarding, and routing publications appropriately.
Foster positive and professional relationships with suppliers, coworkers, and guests to promote courtesy, objectivity, and a professional image.
Support facilities and administrative team initiatives by completing related tasks and assisting the Office Manager as requested.
Maintain a safe, secure, and legal work environment, adhering to all company policies and procedures.
Protect the confidentiality of the company’s information and products. Perform other duties and projects as assigned or requested.