Part - Time Receptionist

Houston Ballet•Houston, TX

7d•Onsite

About The Position

Serve as receptionist and switchboard operator for Houston Ballet’s Center for Dance. This is a part-time position with varying hours, primarily needed on Fridays from 7:30 AM to 3:00 PM, Saturdays from 7:30 AM to 5:00 PM, and Sundays from 9:00 AM to 5:00 PM. Houston Ballet is a leading nonprofit arts organization committed to inspiring a lasting love of dance through bold performances, new choreography, and education programs.

Requirements

Ability to interact with people.
Ability to use a switchboard and handle multiple incoming lines.
Proficient personal computer skills including electronic mail, record keeping, routine database activity and processing systems, word processing, spreadsheet, graphics, etc.

Nice To Haves

Bilingual speaking proficiency in Spanish/English

Responsibilities

Act as an official greeter for everyone entering the Center for Dance and determine the needs of guests.
Follow HB’s established COVID-19 protocols to screen visitors.
Sign in guests and prepare badges for each individual.
Announce by phone the name of the guest to a specific individual or department.
As requested by employee or department: either ask that the guest wait in the lobby or escort the guest to the elevator and provide instruction on finding the individual or department.
Answer all incoming calls and forward to appropriate employee.
Respond to requests for information from incoming callers if possible or transfer them to individual departments for additional information.
Pick up mail daily.
Distribute all mail to appropriate mail boxes and notify individuals or departments of any deliveries.
Schedule Federal Express pickups as required.
Monitor shortages from vending machines on the first floor and keep records.
Unlock and open front and rear gates.
Unlock and open Physical Therapy Room and Coat Room.