Part - Time Receptionist
About The Position
Serve as receptionist and switchboard operator for Houston Ballet’s Center for Dance. This is a part-time position with varying hours, primarily needed on Fridays from 7:30 AM to 3:00 PM, Saturdays from 7:30 AM to 5:00 PM, and Sundays from 9:00 AM to 5:00 PM. The role involves acting as the official greeter for everyone entering the Center for Dance, screening visitors according to established COVID-19 protocols, signing in guests, preparing badges, and announcing guests by phone to specific individuals or departments. You will also be responsible for escorting guests to elevators and providing directions, answering and forwarding incoming calls, responding to information requests, distributing mail, notifying individuals of deliveries, scheduling Federal Express pickups, monitoring vending machine shortages, and unlocking specific rooms such as the Physical Therapy Room and Coat Room.
Requirements
- Ability to interact with people.
- Ability to use a switchboard and handle multiple incoming lines.
- Proficient personal computer skills including electronic mail, record keeping, routine database activity and processing systems, word processing, spreadsheet, graphics, etc.
Nice To Haves
- Bilingual speaking proficiency in Spanish/English
Responsibilities
- Act as an official greeter for everyone entering the Center for Dance and determine the needs of guests
- Follow HB’s established COVID-19 protocols to screen visitors
- Sign in guests and prepare badges for each individual
- Announce by phone the name of the guest to a specific individual or department
- As requested by employee or department: either ask that the guest wait in the lobby or escort the guest to the elevator and provide instruction on finding the individual or department
- Answer all incoming calls and forward to appropriate employee
- Respond to requests for information from incoming callers if possible or transfer them to individual departments for additional information
- Pick up mail daily
- Distribute all mail to appropriate mail boxes and notify individuals or departments of any deliveries
- Schedule Federal Express pickups as required
- Monitor shortages from vending machines on the first floor and keep records
- Unlock and open front and rear gates
- Unlock and open Physical Therapy Room and Coat Room
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
