Receptionist, FT

Diocese of St. Augustine•Jacksonville, FL

2d•Onsite

About The Position

Under the direction of the School Principal or Office Manager, the Receptionist is responsible for providing a variety of receptionist and administrative assistant duties in a school. This role supports the school's spiritual and pastoral mission and requires adherence to Catholic principles. The position involves fostering communication, handling incoming calls and visitors professionally, managing mail, maintaining calendars, processing correspondence, collecting and depositing funds, maintaining student attendance records, administering admit slips, updating student information systems, and providing support to school personnel.

Requirements

Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic School; if Catholic, must be in communion with the Church
Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
Exercise courtesy to fellow employees, parents, parishioners and the public
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
Ability to maintain confidentiality of student and parent information
Ability to work collaboratively in a team environment; punctuality is a must at all times
Proficiency in computer technology to include word-processing, spreadsheets and internet research; minimum typing skill of 40 WPM
Professional bearing; clean and neat personal appearance
Ability to successfully pass a background, criminal history, and credit history check
Must successfully pass the required criminal background check prior to employment and every five years; must complete Protecting God’s Children (PGC) workshop prior to employment.
High School Graduate or equivalent
3 years’ experience as a receptionist in a small, medium or large firm or equivalent experience
Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.

Nice To Haves

weekend and overtime work may be required

Responsibilities

Support the school’s spiritual and pastoral mission
Foster communication and works collaboratively with office staff and faculty
Answer and handle incoming telephone calls in a professional and courteous manner
Distribute mail daily; perform mailings as necessary
Maintain sign in logs as necessary including records
Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar
Receives and handle in a professional manner, all incoming calls and visitors; screen and handle requests for information
Be knowledgeable of school rules and school/church events
Accurately and on a timely basis, handles all correspondence, incoming and outgoing; maintains files and other documentation
Provides necessary staff support to parish staff and others as requested
Collects, maintains, and makes all deposits of funds received utilizing the school database management system
Maintain accurate attendance records for students; print reports as needed
Receive payments, notes, scrip orders, etc. and disseminate to appropriate personnel
Retrieve phone messages
Administer tardy/admit slips to students
Maintain and update information in student information system
Assist the office with processing paperwork
Attend to the needs of visitors to the school office; maintain reception
Participate in the evacuation process in the event of emergencies; maintain and monitor sign in logs as necessary
Provide support to school personnel as necessary
Perform other duties as assigned