Receptionist, FT

Diocese of St. Augustine•Jacksonville, FL

2d•Onsite

About The Position

Under the direction of the School Principal or Office Manager, the Receptionist is responsible for providing a variety of receptionist and administrative assistant duties in a school setting. This role supports the school's spiritual and pastoral mission and requires adherence to Catholic principles. The position involves managing communications, maintaining records, and providing administrative support to school personnel and visitors.

Requirements

Working knowledge of and strong commitment to the mission of the Diocese and Catholic School
Excellent communications skills, verbal and written
Excellent human relations and interpersonal skills
Courtesy to fellow employees, parents, parishioners and the public
Self-starter, well organized
Ability to perform multiple tasks simultaneously and work with a sense of urgency
Ability to maintain confidentiality of student and parent information
Ability to work collaboratively in a team environment
Punctuality is a must at all times
Proficiency in computer technology to include word-processing, spreadsheets and internet research
Minimum typing skill of 40 WPM
Professional bearing, clean and neat personal appearance
Ability to successfully pass a background, criminal history, and credit history check
Must successfully pass the required criminal background check prior to employment and every five years
Must complete Protecting God’s Children (PGC) workshop prior to employment
High School Graduate or equivalent
3 years’ experience as a receptionist in a small, medium or large firm or equivalent experience

Nice To Haves

If Catholic, must be in communion with the Church

Responsibilities

Support the school’s spiritual and pastoral mission
Abide by Catholic principles in professional and private life
Foster communication and work collaboratively with office staff and faculty
Answer and handle incoming telephone calls professionally and courteously
Distribute mail daily and perform mailings as necessary
Maintain sign in logs and other necessary records
Prioritize, coordinate, and schedule calendar requests; maintain and ensure accuracy of the calendar
Receive and handle visitors professionally, screening requests for information
Be knowledgeable of school rules and school/church events
Accurately and timely handle all correspondence, incoming and outgoing
Maintain files and other documentation
Provide necessary staff support as requested
Collect, maintain, and make all deposits of funds received utilizing the school database management system
Maintain accurate attendance records for students and print reports as needed
Receive payments, notes, scrip orders, etc. and disseminate to appropriate personnel
Retrieve phone messages
Administer tardy/admit slips to students
Maintain and update information in student information system
Assist the office with processing paperwork
Attend to the needs of visitors to the school office and maintain reception area
Participate in the evacuation process in the event of emergencies
Provide support to school personnel as necessary
Perform other duties as assigned