PEAK - Receptionist - Dean's Suite College of Law

University of Oklahoma • Norman, OK

2d • Onsite

About The Position

Initial point of contact for a department or area providing first-line assistance to walk-in visitors and callers. Provides standard office duties, back-up support and data entry. Serves as primary front desk receptionist. Answers multi-line phone and directs callers to appropriate personnel. Greets visitors, assists with questions and directions, or directs to appropriate personnel for additional assistance. Performs standard office duties, to include but not limited to filing, faxing, typing, copying, scanning, sorting and distributing mail. Maintains appointment calendars and keeps track of scheduled events. Assists with general office support duties and special projects. Performs various duties as needed to successfully fulfill the function of the position.

Requirements

• High School Diploma or GED
• 12 months office, clerical or receptionist experience
• Working knowledge of Microsoft Office Suite (Word and Outlook)
• Detail oriented for accuracy of data and information
• Ability to communicate verbally and in writing
• Ability to build rapport with guests, students, faculty and staff
• General office skills such as multi-line phone, copying, filing, faxing, and distributing mail
• Excellent customer service skills
• Ability to handle difficult situations in a calm and professional manner

Responsibilities

• Serves as primary front desk receptionist.
• Answers multi-line phone and directs callers to appropriate personnel.
• Greets visitors, assists with questions and directions, or directs to appropriate personnel for additional assistance.
• Performs standard office duties, to include but not limited to filing, faxing, typing, copying, scanning, sorting and distributing mail.
• Maintains appointment calendars and keeps track of scheduled events.
• Assists with general office support duties and special projects.
• Performs various duties as needed to successfully fulfill the function of the position.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED