Dean's Office Coordinator, College of Business

University of New England Career•Biddeford, ME

6d•Onsite

About The Position

Works as part of the Dean’s Office to provide high-level administrative and organizational support to the College of Business. This role provides administrative and logistical support to the college’s programs and centers, assists with scheduling and coordinating on-campus events, and supports the Dean's Office in the faculty and professional staff onboarding process. The coordinator will also manage office supplies, serve as a reference for faculty and staff, and maintain current knowledge of University policies and procedures.

Requirements

Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) is required.
Strong planning, administrative, and organizational abilities, with excellent reading, spelling, grammar, and writing skills.
Ability to interact effectively with a wide range of individuals both within and outside the University.
Excellent oral and written communication skills.
Ability to collaborate effectively within a team.
Task-oriented with the flexibility to adapt and prioritize in response to unexpected demands.

Nice To Haves

Bachelor’s degree in Business or a related field with 2 years of relevant administrative experience is preferred, or a combination of education and experience from which comparable knowledge and skills are acquired.
Experience with Learning Management Systems and Electronic Health Record platforms is preferred.
Prior experience in higher education is preferred.

Responsibilities

Provides high-level administrative and organizational support to the Dean’s Office.
Provides administrative and logistical support to the college’s programs and centers.
Assists with scheduling and coordinating on-campus events, such as faculty interviews and visits from other invited guests.
Provides administrative support to the college’s Program Directors.
Supports the Dean’s Office in the faculty and professional staff onboarding process.
Cross-trains to support other COB staff with job duties during temporary periods of increased workload or when staff are on leave.
Assists in planning various COB annual and periodic events.
Provides support and/or participates in COB committees as necessary, including preparing reports, taking minutes, and tracking actions and recommendations.
Manages office supplies and inventory, ensuring timely ordering and restocking to maintain efficient office operations.
Serves as a reference for faculty and staff, addressing inquiries and directing them to the appropriate parties.
Maintains current knowledge of University policies and procedures.
Performs other duties as assigned.