Receptionist - part-time @ Highland School of Technology

Gaston County Schools•Gastonia, NC

13h

About The Position

Under direct supervision, the Receptionist performs routine receptionist, clerical, and general office assistant duties with limited variety and scope. The role involves welcoming and directing visitors, answering and routing telephone calls, responding to basic information requests, and processing forms and records. Work is generally routine and repetitive, performed with detailed instructions. The employee also manipulates data using computer-driven word processing, spreadsheet, and file-maintenance programs. The Receptionist serves the public, parents, staff, students, and volunteers; supports school office operations; maintains routine records and files; and uses common office equipment. The position reports directly to the Principal/Administrator. The role is classified as non-exempt and is listed at Entry Level Grade 55, Step 00. If offered the position, the prospective employee must pass a required health exam, criminal records check, and drug test.

Requirements

Minimum high school graduate or equivalent.
Computer skills are required; demonstration may be required if interviewed.
General knowledge of school operations, principles of organization and administration, elementary arithmetic, and correct spelling, grammar, and vocabulary usage.
Some knowledge of basic computer operation.
Ability to transcribe information and prepare standardized forms, letters, and reports.
Ability to operate a multi-line phone system and common office machines.
Ability to compile simple information, sort and distribute documents, maintain accurate records, and develop simple reports from those records.
Ability to understand and follow oral and written instructions.
Ability to type accurately at a moderate rate of speed.
Ability to establish and maintain effective working relationships as necessitated by work assignments.
Ability to perform the basic life operational functions of stooping, crouching, reaching, standing, walking, fingering, grasping, talking, hearing, and repetitive motions.
Ability to perform sedentary work exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently up to 10 pounds or constantly to lift, carry, push, pull, or otherwise move objects.
Visual acuity to prepare forms and records and use fingers to operate a computer terminal and other office equipment.
Physical ability to operate a variety of office machines.
Must pass a required health exam, criminal records check, and drug test if offered the position.

Nice To Haves

Two years of post-secondary business/office education preferred.

Responsibilities

Attend to the public at a counter or serve as a receptionist, providing information about departmental operations and answering questions about programs, procedures, and regulations.
Handle non-technical telephone inquiries and correspondence.
Answer incoming telephone calls and route them to the appropriate person or department.
Answer questions regarding routine matters.
Perform routine clerical and typing duties as time permits.
Operate the intercom and provide information through the school's public address system.
Supervise students waiting to see administrative staff for disciplinary or other reasons.
Contact parents of disciplined students and parents of sick or injured students.
Schedule tours and facility usage.
Process, sort, check for accuracy, and file documents according to established systems.
Distribute intra-system and general delivery mail.
Maintain routine office records relating to student records, instructional materials, and other matters.
Keyboard materials from exact copy with proficiency.
Set up and maintain files for a limited number of subjects.
Make simple arithmetic calculations manually or using a calculating machine according to established methods.
Transcribe information onto forms and process letters, memoranda, reports, tabulations, statements, card records, and other materials from rough drafts or detailed instructions.
Operate copying machines, adding machines, personal computers, and other office equipment.
Notify employees of mail, information, visitors, or materials waiting at a central location.
Perform minor clerical tasks to relieve the supervisor of office details.
Greet visitors, parents, staff, students, and volunteers and direct them to their intended destination.
Perform related work and other clerical duties as assigned.