Receptionist

Vistra

55d•Onsite

About The Position

At Vistra, our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. Progress only happens when people come together and take action. We are committed to building a culture where our people can do just that. This role is responsible for helping the organization to run smoothly, while maintaining composure throughout interactions with our clients, suppliers, and colleagues. You will be assisting our teams by answering phone calls, maintaining calendars for appointments, sorting mails, receiving couriers, liaising with third party suppliers and contractors, and planning travel arrangements.

Requirements

Excellent communication and interpersonal skills, with a positive attitude
Possesses high ethical standards
Strong team-player with hands-on approach
Ability to think outside the box whilst being able to anticipate potential challenges and proactively address them
Culturally sensitive and experienced in dealing with multiple nationalities and business cultures
Fluency in written and spoken in English
Previous experience in a similar role
Computer literate

Responsibilities

Liaising with third party suppliers and contractors
General front-office duties, including:
General reception duties
Assisting clients and visitors by greeting them in person or telephonically and directing appropriately, also arranging for refreshments when necessary
Sorting and distributing incoming mail, couriers and other internal documents
Processing outgoing mail and couriers
Filing and archiving
Maintaining a safe and clear office, boardrooms and meeting rooms
Providing (limited) support to the Country Managing Director and other directors arrangements and other reservations
Special, one-off projects
To keep informed of and comply with all Vistra policies and procedures
To perform mandatory training that may be required from time to time
To uphold Vistra’s values by promoting a culture of professionalism, respect, teamwork equality