Receptionist

Ai Signal Research Inc • Huntsville, AL

4h

About The Position

The Receptionist serves as the first point of contact for clients, visitors, and employees, playing a crucial role in creating a welcoming and professional environment. This position is responsible for managing multi-line phone systems efficiently, ensuring all calls are answered promptly and directed appropriately. The Receptionist will perform a variety of general administrative duties, including greeting clients, handling correspondence, and maintaining office organization. By managing multiple phone lines and operating office equipment such as copy machines, the Receptionist supports smooth daily operations. Ultimately, this role contributes significantly to the overall efficiency and positive image of the organization through excellent communication and organizational skills.

Requirements

• High school diploma or equivalent.
• Proven experience as a receptionist or in a similar administrative role.
• Proficiency in handling multi-line phone systems and general office equipment.
• Strong phone etiquette and communication skills.
• Ability to manage multiple tasks efficiently and maintain a professional demeanor.
• U.S. Citizenship.
• Ability to obtain security clearance.
• Ability to obtain unescorted access to Redstone Arsenal; special permits, certifications and government authorizations required by ASRI’s contracts with the government.
• Ability to lift up to 25 pounds on an occasional basis.
• Must possess a good driving record.
• Excellent organizational skills.
• Experience with office software such as Microsoft Office Suite (Word, Excel, Outlook).

Nice To Haves

• Associates or Bachelor's degree.
• Familiarity with ADP and Costpoint.
• Familiarity with scheduling and calendar management tools.
• Previous experience in a fast-paced office environment.
• Basic knowledge of administrative and clerical procedures.

Responsibilities

• Answer and manage multiple phone lines using a multi-line phone system, ensuring calls are routed correctly and messages are accurately recorded.
• Greet employees, clients, and visitors warmly, providing assistance and directing them to the appropriate personnel or departments.
• Ensure that all visitors register in the I Receptionist system.
• Perform general office duties including filing, copying, faxing, and maintaining office supplies and equipment maintaining strict confidentiality.
• Support Human Resources as needed.
• Assist with employee moral initiatives.
• Maintain a clean and organized reception area to create a professional and inviting atmosphere.
• Coordinate incoming and outgoing mail and deliveries, and assist with scheduling appointments and meetings as needed.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED