Receptionist

Aston Carter•New York, NY

22h•$21 - $23•Onsite

About The Position

This role serves as the primary point of contact for clients, visitors, and employees in a fast-paced, AI-focused financial services environment. The Receptionist creates a polished first impression, supports day-to-day office operations, and ensures the front desk and common areas run smoothly. This is a part-time, fully onsite position ideal for a junior-level professional with strong customer service skills and prior corporate office experience.

Requirements

At least 1+ year of experience in a receptionist role or similar position within a corporate office environment.
Prior experience interacting with both clients and internal employees in a professional setting.
Strong customer service skills and the ability to create a welcoming, polished first impression.
Professional, corporate-ready demeanor and presentation, with strong interpersonal skills.
Comfort working in an office environment with frequent in-person interaction and a steady flow of visitors and employees.
Demonstrated comfort representing an organization as the first face guests see.
Bachelor’s degree (BA).
Experience providing front desk support and administrative assistance in a busy office setting.
Ability to manage basic administrative tasks such as printing, organizing materials, and coordinating office needs.
Proficiency using Outlook and comfort learning or using collaboration tools such as Slack and Microsoft Teams.

Nice To Haves

Open to junior-level candidates who demonstrate strong professionalism, maturity, and a positive attitude.
Experience working in a fast-paced, collaborative corporate environment.
Ability to represent oneself well in appearance, communication, and conduct.
Familiarity with Slack and Microsoft Teams is a plus.
Strong organizational skills and attention to detail when managing materials and office supplies.
Ability to troubleshoot minor office issues and coordinate with building management as needed.
Comfort working with a variety of stakeholders, including clients, senior professionals, and internal teams.

Responsibilities

Greet and welcome clients, visitors, and employees in a professional and friendly manner, ensuring a polished first impression at all times.
Assist visitors with check-in procedures and help them get situated in the office, including directing them to meeting rooms and key contacts.
Manage light administrative tasks such as printing, organizing materials, and preparing basic documents as needed.
Support overall office upkeep by restocking supplies, maintaining tidy common areas, and performing light tasks such as wiping down whiteboards.
Coordinate office needs, including ordering office supplies and assisting with arrangements for catered lunches and meetings.
Monitor and respond to communications across Outlook, Slack, and Microsoft Teams, ensuring timely and professional responses.
Provide general support by troubleshooting minor office issues and coordinating with building management when necessary.
Assist with occasional incoming phone calls, route calls appropriately, and respond to inquiries with professionalism and clarity.
Represent the organization as the first point of contact for guests, maintaining a calm, composed, and service-oriented demeanor.
Collaborate with internal teams to ensure smooth day-to-day office operations and support ad hoc tasks as requested.