Reception/Admin Support

Surety Family of Companies • Marlton, NJ

3d • Onsite

About The Position

The Receptionist or Administrative Support Specialist is responsible for managing the front desk operations, including answering multi-line telephone systems, greeting visitors, and providing entry-level administrative support. This role also involves sorting and routing mail, coordinating meeting rooms, maintaining reception and conference areas, and scanning documents. The position requires adherence to company policies and guidelines, and may involve other duties as requested.

Requirements

• High School Diploma/GED required.
• Ability to read, analyze, and interpret general business documents.
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Knowledge of Microsoft Office.
• Knowledge of a fax machine.
• Knowledge of a copier/scanning machine.
• Knowledge of a multi-line telephone.
• Attentive to details.
• Business fundamentals: recognize the importance of maintaining privacy and confidentiality of company information, as well as that of customers and co-workers, and comply with intellectual property laws.
• Customer focused: be pleasant, courteous, and professional when dealing with internal and external customers or clients.
• Dependable and reliable: displays responsible behaviors at work.
• Integrity: treats others with honesty, fairness and respect.
• Professional: maintains a professional demeanor at work.
• Proficient in English.
• Respectful: works effectively with those who have diverse backgrounds.
• Team player: demonstrates the ability to work effectively with others.
• Technology: uses information technology and related applications to convey and retrieve information; basic computer skills in Microsoft Office, email programs, and internet browsers; strong typing skills.
• Telephone skills, including a pleasant phone voice and etiquette.
• Verbal communication: maintains open lines of communication with others.

Nice To Haves

• Real Estate/Title experience preferred.

Responsibilities

• Responds quickly to a multi-line telephone system; answers and routes calls.
• Greets customers, vendors, job applicants, and other visitors in a courteous, friendly, and timely manner.
• Provides entry level administrative support including but not limited to typing, filing, copying, and coordinating calendars.
• Sorts and routes mail, correspondence, packages, and messages for timely delivery to appropriate parties.
• Coordinates meeting rooms and organizes catering.
• Maintains reception area(s) and conference room(s); keeps areas tidy.
• Scans documents.
• Adheres to company policies and guidelines.
• Performs any other duties as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED