Receptionist

FCT•Oakville, ON

8d•CA$45,880 - CA$55,130•Hybrid

About The Position

As a Receptionist, you will be the first point of contact for visitors, callers, and employees, helping create a welcoming and professional experience at FCT. You will support day-to-day front desk and facilities operations by managing inquiries, coordinating meeting spaces, receiving personal deliveries, processing administrative requests, and assisting with office and mailroom activities. The ideal candidate is organized, service-oriented, and comfortable managing multiple priorities in a fast-paced professional environment.

Requirements

Organized
Service-oriented
Comfortable managing multiple priorities in a fast-paced professional environment

Responsibilities

Welcome visitors to FCT, assist them with the electronic sign-in process, and respond to general questions.
Handle general telephone inquiries, and direct calls or messages to the appropriate employees.
Receive and sign for personal deliveries and follow our set process.
Respond to facilities-related questions and requests, directing or escalating them to the Facilities/Operations team as needed.
Coordinate meeting room bookings for internal meetings, events, and training sessions.
Use the FAMIS facilities management system to review, assign, enter, update, and close work orders.
Assist with the submission, processing, tracking, and recordkeeping of facilities invoices.
Coordinate office supply approvals and place orders as required.
Support mailroom activities and other administrative duties as assigned.
Maintain our internal web page for Facilities and assist with administrative duties for our team.