Receptionist Staff / Intern

Wei, Wei & Co., LLP•New York, NY

6d•Onsite

About The Position

Under the direct supervision of the Office Supervisor, this position provides support for all departments. The Receptionist will be expected to answer non-routine correspondence and assemble highly confidential and sensitive information. The Receptionist will handle a diverse range of important external callers and visitors, as well as internal contacts at all levels of the firm. Language Requirement: Chinese Mandarin and English (languages) are required due to the business's client base. We have 2 internship openings

Requirements

Language Skills: Chinese Mandarin and English are a must
Experience: At minimum 1 year of experience in bookkeeping in the US, proficiency in Excel and Word, and Exposure to QuickBooks is a plus
Punctual
Self-motivated with strong work ethic
Thrives in a fast-paced environment
Ability to juggle multiple tasks and demands
Establishes priorities and meets deadlines
Strong oral and written communication skills
Highly detail-oriented
Collaborates effectively with others
Organizational skills
Ability to follow established guidelines and processes
Common Sense: a talent for making connections between unrelated pieces of information for the purpose of anticipating needs and preventing problems

Responsibilities

Greet and welcome visitors and callers in a friendly, warm, and professional manner
Takes messages for firm staff and delivers/notifies appropriate staff members or directs calls
Handling of all firms' incoming and outgoing mail (sorting and delivering to departments daily)
Manage conference room schedule/scheduling of appointments/conferences as needed
Ensure that the administrative office and reception area are organized and clean
Assist the supervisor in coordinating vendors for repairs and maintenance across the firm and ensure proper working order for the firm’s equipment (computers, faxes, copy machines, etc.) and facilities (plumbers, heat, etc.)
Assist the supervisor with taking meeting notes and preparing meeting minutes
Assist the supervisor with firm events planning and coordination
Assist in light filing duties
Monitor daily and biweekly staff attendance for Tax, IT, and Maintenance/Janitorial departments
Provide backup support to HR/Personnel on an as-needed basis
All other duties as they are assigned by Partners