Receptionist, Office Coordinator

Colliers International•Edmonton, AB

12d•Onsite

About The Position

As the Receptionist, Office Coordinator, you own the reception area and use your relationship building skills to provide service excellence to everybody who passes through the office. You are the first point of contact for the company and are devoted to creating positive experiences by exceeding expectations with both business and personal interactions. You bring your resilience and a proactive approach to any project that you tackle. You are always open to lending a helping hand and bring a positive attitude towards everything that you do.

Requirements

1+ years of receptionist, or office administration experience
Comfortable being client-facing environment.
Exceptional interpersonal and communication skills.
Excellent organizational, problem-solving, and time management skills.
Proactive, resourceful, and detail oriented, with a strong ability to multi-task.
Ability to plan and prioritize projects and tasks in a fast-paced environment with tight timelines.
Proficient in Microsoft Office: Word, Excel, PowerPoint, and Teams, including Outlook, with demonstrated ability to learn other programs quickly.
Strong attention to detail, highly organized and dependable, with strong ability to prioritize and follow-up, including being flexible and adapt to work effectively in changing situations.
Team player and ambassador for process improvements and sharing of best practices.

Responsibilities

Greet clients in a friendly and professionally manner in person and over the telephone.
Skillfully answer and direct incoming telephone, email, and online inquiries.
Direct incoming and outgoing mail; arrange and track couriers.
Oversee the overall operations of the office.
Liaise with key suppliers/vendors; ensure contracts are organized and up to date.
Responsible for maintaining appropriate inventory of stationery and office supplies.
Coordinate and reconcile invoices for payment with Accounts Payable.
Ensure meeting rooms and shared spaces are well kept and properly maintained.
Proactively oversee all property and related items: point person and Landlord liaison for facilities, cleaning & maintenance.
Assist with workplace space allocation: regular floor plan updates.
Coordinate and support in-office employee and client events.
Perform a variety of administrative duties and tasks as assigned.
Provide support and coverage for other team members as needed.