Receptionist / Office Coordinator

Saber Power Services•Houston, TX

6h•Onsite

About The Position

Saber Power Services, a portfolio company of Greenbelt Capital Partners, is a fully integrated electrical power system services firm providing end-to-end solutions across utility, renewables and battery storage, industrial, petrochemical, and other markets. Based in Houston, Texas, Saber Power offers deep subject matter expertise and uses an engineering-led approach to designing, installing, testing, and maintaining medium and high-voltage electrical infrastructure. Saber serves clients locally, nationally, and abroad. Saber Power Services seeks a Receptionist/Office Coordinator to serve as the first point of contact for visitors and employees while supporting the efficient day-to-day operations of the office. Position Summary: The Office Coordinator is responsible for ensuring the smooth day-to-day operations of the office environment. This individual serves as the first point of contact at the reception desk, supports general administrative functions, and manages office resources to maintain an efficient, organized, and professional workplace. In addition, the Office Coordinator plays a key role in creating a welcoming and engaging office atmosphere. This includes maintaining an inviting and polished front desk presence and decorating the lobby and common areas for holidays and company events to enhance employee experience and reflect the company’s culture. Due to the visibility of this role, the Office Coordinator will be held to a higher standard of professionalism, appearance, and overall workplace conduct. The ideal candidate will consistently demonstrate strong interpersonal skills, attention to detail, and a commitment to creating a positive and lasting first impression for employees, visitors, and clients.

Requirements

High school diploma or equivalent required; additional administrative training or degree is a plus.
2+ years of experience in an administrative or office support role preferred.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office (Outlook, Word, Excel).
Professional demeanor with strong customer service skills.
Must be able to lift 30lbs
Must be mechanically inclined
Strong leadership and team management skills.
Excellent communication and interpersonal skills.
Detail-oriented with strong analytical and problem-solving abilities.
Proficiency in Microsoft Office Suite and Outlook.

Responsibilities

Greet visitors, clients and employees with professionalism and a positive welcome attitude.
Answer, screen and direct incoming calls in a courteous manner, ensuring that all calls are promptly directed to the appropriate parties.
Maintain a clean, organized and professional reception area.
Assist with basic administrative tasks, such as filing, data entry, and office correspondence.
Perform other job-related duties as requested by management.
Oversee inventory and ordering of office supplies, ensuring that the office is always well-stocked and operational.
Monitor office equipment (copiers, printers, appliances etc.) and ensure proper maintenance and functionality.
Coordinate with vendors and suppliers for office supplies and services, including ensuring competitive pricing and timely delivery.
Organize storage areas and ensure efficient usage of supplies and office space.
Conduct routine inventory checks across all floors to anticipate needs, prevent shortages, and reduce excess or waste.
Maintain a centralized tracking system for supply usage and ordering to support budgeting and cost control.
Ensure common areas (breakrooms, supply closets, conference rooms) on each floor are consistently stocked, clean, and organized.
Identify opportunities to standardize supplies and streamline ordering processes across all office locations/floors.
Track and submit a monthly spending report for office supplies, ensuring accuracy and budget alignment.
Assist with general administrative tasks such as filing, data entry, and document management.
Support internal teams with basic administrative needs.
Coordinate catering and logistics for office meetings and events.
Maintain office calendars for shared spaces such as conference rooms.
Assist with onboarding logistics for new hires (workspace setup, supplies, etc.).
Serve as a point of contact for employees and visitors, routing them to the appropriate departments, resources, or personnel in a timely and professional manner.
Receive and sign for deliveries, notify recipients promptly, and ensure proper distribution and handling of packages.
Order flowers and coordinate delivery for employee recognition, events, or other company needs as requested.
Serve as a point of contact for internal administrative requests, helping route and prioritize needs appropriately.
Support preparation of presentations, reports, and meeting materials as needed.
Monitor and maintain cleanliness and organization of common areas, ensuring a professional and well-maintained office environment.