Receptionist / Legal Administrative Assistant

WILKINSON BARKER KNAUER LLP•Denver, CO

4d•$60,000 - $70,000•Hybrid

About The Position

Wilkinson Barker Knauer, LLP seeks a Receptionist/Legal Administrative Assistant for its top-tier practice in Denver, CO. This is a non-exempt position with a 37.50 hour work week and the need for occasional overtime. Once trained, the Receptionist/Legal Administrative Assistant will be afforded the opportunity to work remotely two days each week, as approved by the Human Resources Manager. We provide competitive compensation and benefits and foster an enjoyable, inclusive, good-natured, and supportive work environment.

Requirements

Ability to maintain strict confidentiality.
Possess an ardent desire to see things through and take pride in the results produced.
Be well organized, energetic, and driven.
Keen attention to detail and excellent proofreading skills.
Capacity to balance day-to-day work challenges and manage multiple projects successfully while working under tight deadlines with frequent interruptions and shifting priorities.
A self-starter with the ability to think and work independently.
Requires experience and proficiency in Teams, Adobe, Microsoft Office Suite, and Windows 11.

Nice To Haves

Law firm experience is strongly preferred.
Experience with document management systems (i.e., NetDocs or similar platform), SalesForce, and legal timekeeping and expense platforms (i.e., LMS) strongly preferred.

Responsibilities

Answer main reception phones and assist callers.
Greet incoming visitors, clients, and vendors.
Manage incoming and outgoing mail and deliveries.
Assist with office cleanliness and organization of supplies for the office, kitchen, and conference room areas.
Accurately enter attorney time and adhere to all time-related deadlines.
Assist with monthly client billing process and adhere to all billing-related deadlines.
Assist with attorneys’ calendars by planning and scheduling meetings, conferences, and travel.
Maintain and update attorney contacts and filing systems, both paper and electronic.
Circulate conflict check emails; monitor responses, open new matters, and assist with preparation of engagement letters.
Prepare check requests for invoices and expense reports for travel reimbursements; maintain Excel spreadsheet for all invoice and reimbursement submissions.
Maintain accurate records of professional memberships, bar associations, and related attorney activities.
Undertake occasional research projects.
Format documents, convert PDFs to Word, and prepare Tables of Contents and Authorities.
Draft, type, and proofread correspondence, pleadings, memos, presentations, charts, and other materials to ensure accuracy and clarity.
Assist with legal filings, client meetings, hearings, and events.
Prepare news and regulatory update emails for distribution to attorneys.