Legal Administrative Assistant

Alston & Bird•Dallas, TX

1d•Onsite

About The Position

Alston & Bird is conducting a search for an experienced Legal Administrative Assistant to assist with supporting its growing Dallas office. The Legal Administrative Assistant will be part of a team supporting the firm attorneys in our diverse Financial Services Groups. Previous work experience is needed with contracts; M&A; Financial Services (financial institution matters (i.e. complex transactional matters relating to the issuance of traditional and emerging payment methods, etc.); REITs and real estate investment funds matters through their formation; public and private securities offerings and mergers and acquisitions; matters related to SEC reporting; securities law compliance and corporate governance. The Legal Administrative Assistant will also perform a variety of administrative duties including court filings, type and revise correspondence, memoranda, documents, time sheets and project work; proofreading and ensuring quality of all document action; telephone and mail distribution; coordinate and plan events; coordinate travel arrangements; and maintain files. The ideal candidate will be an excellent collaborator, is willing to learn and grow while contributing to the practice group.

Requirements

Work experience in administrative skills
Work experience in word processing skills
Work experience in general office procedures and filing techniques
Capability to concentrate on detail and organize work
Knowledge of transactional/corporate and Financial processes and procedures
Ability to work with a wide spectrum of individuals
Proficient in MS Word, Outlook, PPT, and Excel
Exceptional administrative and word processing skills
Ability to organize and prioritize numerous tasks and complete them under time constraints
Great attention to detail, and the ability to concentrate and organize work
Able to work well independently while handling complex situations, analytical, and self-starters
Able to work with a wide spectrum of individuals
Good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic
Able to proofread typed material for contextual, grammatical, typographical, or spelling errors
Working knowledge and prior experience with e-Filing procedures

Nice To Haves

Associate or bachelor’s degree is preferred

Responsibilities

Perform a variety of administrative duties including court filings
Type and revise correspondence, memoranda, documents, time sheets and project work
Proofreading and ensuring quality of all document action
Telephone and mail distribution
Coordinate and plan events
Coordinate travel arrangements
Maintain files
Heavy administrative work
Case and project management
Typing, editing, and proofreading correspondence and legal documents
Billing
Electronic filing
Answering telephones and sorting mail
Maintaining client portals
Coordinating travel arrangements
Processing expense reimbursements
Interacting with clients and maintaining files